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REGULAR MEETING SEPTEMBER 13 2010 275
<br /> accepted and referred to Community and Economic Development for review. Mr. Littrell
<br /> seconded the motion, which carried.
<br /> APPROVAL OF REQUEST TO REJECT BIDS — SOUTH BEND ANIMAL SHELTER —
<br /> PROJECT NO. 110-014 (TIF)
<br /> In a memorandum to the Board, Ms. Catherine Toppel, Code Enforcement, requested permission
<br /> to reject all bids for the above referenced project. All bids received on June 24, 2010, exceeded
<br /> the project limit of$1.5 million. Ms. Toppel noted that they are currently working to revise the
<br /> bid specifications and seek new bids. Therefore, upon a motion made by Mr. Gilot, seconded by
<br /> Mr. Littrell and carried,the above request to reject bids and re-advertise was approved.
<br /> AWARD QUOTATION — LINCOLN WAY WEST LIGHTING, PHASE IV — PROJECT NO.
<br /> 110-024 (COIT)
<br /> Mr. Rob Nichols, Engineering, advised the Board that on August 23, 2010, quotations were
<br /> received and opened for the above referenced project. After reviewing those quotations, Mr.
<br /> Nichols recommended that the Board award the contract to the lowest responsive and responsible
<br /> bidder, Concord Electric, 30753 Old US 20, Elkhart, Indiana 46514, in the amount of
<br /> $28,795.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the
<br /> quotation be awarded as outlined above. Mr. Gilot seconded the motion, which carried.
<br /> APPROVE CHANGE ORDER NO. 1 — BLOWERS IA & 1B REPLACEMENT — PROJECT
<br /> NO. 109-074 (SEWER BOND)
<br /> Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
<br /> of Bowen Engineering Corp., 1110 Arrowhead Court, Suite B, Crown Point, Indiana 46317,
<br /> indicating the Contract amount be increased by $34,623.00 for a new Contract sum, including
<br /> this Change Order, in the amount of $2,163,123.00. Upon a motion made by Mr. Littrell,
<br /> seconded by Mr. Gilot and carried,the Change Order was approved.
<br /> APPROVE CHANGE ORDER NO. 2 — COLD MILLING FOR 2010 PAVING SEASON
<br /> (STREET DEPARTMENT/MVH FUND)
<br /> Mr. Gilot advised that Ms. Terri Swift, Street Department, has submitted Change Order No. 2 on
<br /> behalf of J.L. Milling, Inc., 15262 Industrial Drive, Schoolcraft, Michigan 49097, indicating the
<br /> Contract amount be increased by $30,415.00 for a new Contract sum, including this Change
<br /> Order, in the amount of$63,415.00. Mr. Gilot noted the large increase is due to a combination of
<br /> failure of base materials and the need for more material, and an increase approved by the
<br /> Common Council in the scope of the milling. Mr. Gilot noted also that this was a unit price
<br /> award that will be opened at a Board of Works meeting in the future. Upon a motion made by
<br /> Mr. Gilot, seconded by Mr. Littrell and carried, the Change Order was approved subject to
<br /> receipt of the paperwork.
<br /> APPROVE CHANGE ORDER NO. 5 — EMBEDDED SENSOR CSO MONITORING
<br /> PROJECT PHASE II —PROJECT NO. 109-019 (SEWERS)
<br /> Mr. Gilot advised that Ms. Thia Vawter, Engineering, has submitted Change Order No. 5 on
<br /> behalf of HRP Construction 5777 Cleveland Road, South Bend, Indiana 46628, indicating the
<br /> Contract amount be increased by $105,375.74 for a new Contract sum, including this Change
<br /> Order, in the amount of$2,230,534.36. Upon a motion made by Mr. Littrell, seconded by Mr.
<br /> Gilot and carried, the Change Order was approved.
<br /> APPROVE CHANGE ORDER NO. 2 — TWYCKENHAM DRIVE SEWER SEPARATION —
<br /> PROJECT NO. 108-050 (SEWER BOND)
<br /> Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf
<br /> of Woodruff& Sons, Inc., 2125 East US Highway 12, Michigan City, Indiana 46361, indicating
<br /> the Contract amount be increased by $77,437.60 for a new Contract sum, including this Change
<br /> Order, in the amount of $4,410,647.65. Upon a motion made by Mr. Littrell, seconded by Mr.
<br /> Gilot and carried, the Change Order was approved.
<br /> APPROVE CHANGE ORDER NO. 3 — ARRA MILL & FILL — PROJECT NO. 109-060
<br /> (ARRA FUNDS)
<br /> Mr. Gilot advised that Mr. Rob Nichols, Engineering, submitted Change Order No. 3 on behalf
<br /> of Rieth-Riley Construction Co., 25200 State Road 23, South Bend, Indiana 46634, indicating
<br /> the Contract amount be increased by $4,831.77 for a new Contract sum, including this Change
<br /> Order, in the amount of$1,184,897.62. Mr. Littrell noted there would be other under-runs that
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