09-27-10 Common Council Meeting Minutes

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REGULAR MEETING SEPTEMBER 27, 2010 Capital needed is $400,000 from Local Road and Street Account and was approved in Spring 2010 with an appropriations ordinance. He noted that there is up to $75,000 available from federal funding for signal equipment. The Troyer Group is the engineering consultant and their fee is $22,000. Mr. Littrell stated that there are three small parcels of land needed on three corners of the intersection to provide space for curb ramps, signal poles, and signal controller. Real estate appraisals were made in June and July 2010. Offers were made to owners at the end of July. Each of the three offers were accepted during the 30 day consideration period. The cost of the parcels was $27,441 including reimbursement for sign relocations. Appraisal costs for the real estate was $7,525 and the Legal Department and Engineering Division were the buyers and reviewers saving approximately $350 per parcel for the fees of an “outside” Professional. Signal poles and other equipment were obtained by quotations during August 2010 using federal funding through the HES program. The cost is $31,551. This signal equipment will be installed by the Bureau of Traffic and Lighting when the contractor completes foundations. Bids for the improvements were opened on September 13 The Board of Public Works made a contract award to Rieth-Riley Construction on September 23. The amount was $237,900. Total cost $326,417 and subject to changed conditions encountered during construction. Work on the intersection will begin the first of October th and be completed by November 15. Traffic restrictions will occur during the work but the intersection will always be open to traffic in both directions. Separate projects are underway to provide signal interconnection on the Western corridor. A safety and mobility improvement is underway at Walnut Street to be completed in 2011. A pedestrian safety and mobility and traffic calming project is being planned for Chapin Street for completion in 2011. New curbs, walks and approaches are necessary along the south side of the project, one driveway will be closed. Mr. Littrell stated that the cooperation and understanding of three property owners at the intersection is appreciated. They are Jacqueline Wheeler at Midwest Muffler and Brake, John Akram of Baracheh Land Company operating the Marathon Convenience Center and Healther Jacobs, Manager of the Polish National Alliance Chapter. Mr. Littrell stated that a copy of the map and report are on file in the Office of the City Clerk. Councilmember Oliver Davis thanked Gary Gilot and Carl Littrell for the update. He also extended a thanks to Father Christopher Cox from St. Adalbert’s Parish and to TAPP for their continued effort and support in keeping this project on the forefront. SPECIAL MEETING OF THE SOUTH BEND COMMON COUNCIL SEPTEMBER 30, 2010 Council President Dieter advised that the Council will hold a Special Meeting on th September 30, 2010 in the Council Chambers, 4 Floor County-City Building, 227 W. Jefferson Boulevard, South Bend, Indiana, at 6:00 p.m. to have Public Hearing and Third Reading on Bill No’s. 52-10; 56-10; 57-10; 58-10 and 59-10. Additionally, President Dieter advised that there will be a Personnel and Finance Committee to discuss Bill Nos. 52-10; 58-10 and 59-10, and a Joint Meeting of the Personnel and Finance Committee and Health and Public Safety Committee to discuss Bill Nos. 56-10 and 57-10 at 4:30 th p.m. on September 30, 2010, in the Council Informal Meeting Room, 4 Floor County- City Building, 227 W. Jefferson Boulevard, South Bend, Indiana. RESOLVE INTO THE COMMITTEE OF THE WHOLE At 7:08 p.m. Councilmember Rouse made a motion to resolve into the Committee of the Whole. Councilmember Varner seconded the motion which carried by a voice vote of nine (9) ayes. Councilmember Puzzello, Chairperson, presiding. Councilmember Puzzello explained the procedures to be followed for tonight’s meeting in accordance with Article 1, Section 2-11 of the South Bend Municipal Code. Councilmember Puzzello stated that a brochure may be found on the railing in the Council Chambers explaining those procedures. 2