04/12/10 Board of Public Works Minutes

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REGULAR MEETING APRIL 12, 2010 106 WHEREAS, the Indiana State Board of Accounts ("SBOA") is an agency of the executive branch of the State of Indiana charged with auditing the financial statements of all governmental units within the State, including the financial statements prepared by the City of South Bend; and WHEREAS, incidental to the financial reporting required by SBOA, the Department of Administration and Finance under the direction of the City Controller prepares a Comprehensive Annual Financial Report ("CAFR"), a report which includes, among other things, reporting associated with the City's inventory of assets ;and WHEREAS, at the direction of the City Controller, the Department of Administration and Finance has undertaken the Fixed Asset Project ta, among other things, reconcile any discrepancies associated with the City's actual fixed, movable and infrastructure assets on hand as compared to those noted on the City's NaviLine system and as reported in CAFR; and WHEREAS, the City Controller has caused to be prepared a report dated March 31, 2010 ("Report") which summarizes discrepancies associated with actual assets disposed of as compared to the entered assets reported in CAFR some of which were missing on the NaviLine system, said Report is attached hereto and incorporated herein as Exhibit "A". NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works for the City of South Bend, Indiana as follows: Section 1. The Report, dated March 31, 2010 in the form presented to the Board on April 12, 2010 as Exhibit "A"to this resolution is hereby accepted in its entirety. Section 2. The Report dated March 31, 2010 shall be maintained at the direction of the City Controller through the Department of Administration and Finance, and a copy shall be kept on file with the Board. Section 3 The Secretary of the Board is instructed to include a copy of the Report dated March 31, 2010 with the minutes of this meeting. Section 4 This Resolution shall be in full force and effect upon its adoption by the Board of Public Works. ADOPTED at a meeting of the Board of Public Works held on April 12, 2010 at 227 West 3efferson, Room 1308, County-City Building, South Bend, Indiana 46601. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS s/Gary A. Gilot, President slCarl F. Littrell, Member s/Donald E. Inks, Member s/Linda Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALSlADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount Motion/ Second Agreement David Consulting for the $ I O /hour -Not to Inks/Littrell for Davenport Morris Performing Exceed $7,000 Professional Arts Center and Palais (Morris PAC & Services Royale upon Palais Royale) Retirement Agreement International Competent N/A Gilot/Inks for Use of Brotherhood Climber/Rescuer City Property of Electrical Training by IBEW at