04/12/10 Board of Public Works Minutes

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REGULAR MEETING APRIL 12, 2010 105 WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: WATER METERS WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. WHEREAS, the City of South Bend Water Works Division will change between 600 and 800 water meters per month to upgraded models allowing for electronic meters, which will results in a cost savings far the City. WHEREAS, the City of South Bend water Works Division will be able to exchange the old water meters with a scrap metal dealer for payment to the City, which is currently set at $0.65 per pound, totaling approximately $2,600.00 per month. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City and/or are unfit for the purpose for which they were intended and have an estimated combined value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 12th day of April, 2010, CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Gary Gilot s/Donald Inks s/ Carl Limell ATTEST: s/Linda Martin, Clerk ADOPT RESOLUTION NO. 20-2010 - A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS CONCERNING RECONCILIATION OF THE NAVILINE FIXED ASSETS SYSTEM TO THE COMPREHENSIVE ANNUAL FINANCIAL REPORT ASSOCIATED WITH THE FIXED ASSET PROJECT Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 20-2010 A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND INDIANA CONCERNING RECONCILATION OF THE NAVILINE FIXED ASSETS SYSTEM TO THE COMPREHENSIVE ANNUAL FINANCIAL REPORT ASSOCIATED WITH THE FIXED ASSET PROJECT WHEREAS, on October ] 8, 2001 the Board of Public Works ("Board") adopted its Resolution No. 61-2001 establishing various accounting and inventory policies and practices; and WHEREAS, the policy adopted by the Board pursuant to Resolution No. 61-2001 includes the requirement of a periodic inventory of all fixed, movable and infrastructure assets, which inventory must be reconciled to the inventory maintained by the City Controller, and any discrepancies to be reported to the City Controller; and