07/29/10 Board of Public Works Special Meeting-

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SPECIAL MEETING JULY 29 2010 223 The Special Meeting of the Board of Public Works was convened at 8:3 S a.m. on Thursday, July 29, 2010, by Board President Gary A. Gilot with Board Members Donald E. Inks and Carl P. Littrell present. ADDITION TO THE AGENDA Mr. Gilol noted a request to add a Special Purchase for an emergency water main relocation. Mr. Phil Custard, Purchasing, stated this was for a water main at Locust and Ireland Roads. He noted this is a State and County project. They are taking out the hill at that location which has left the water main exposed. Mr. Littrell stated this should not be an emergency, this should have shown up in the plans at the beginning of the project. He noted ~JVater Works would have had a set of plans to review on this project and they should have caught this then and planned ahead, After review, Mr. Custard informed the Board that the State increased the grade reduction at the last minute, which then exposed the water main. The original plans did not call for the amount of excavation that is currently being done. Mr. Inks stated the Redevelopment Commission cannot add to their agendas for a Special Meeting. The agenda is set once it is published. He stated he would suggest the Board approve the Special Purchase and ratify it at their next regular meeting. He recommended they check with Cheryl Greene, Board Attorney, on the law regarding Special Meetings to verify. Therefore, 1VIr. Gilot .made a motion that the Board approves the Special Purchase, subject to ratification at the next regular meeting of the Board of Works. Mr. Inks seconded the motion, which carried. OPENING OF QUOTATIONS,,,,,,-,.KENNEDY PARK CURB,,AND SIDEWALK PRQ,GRAM PROJECT NO. 110-040 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced praject. The following Quotations were opened anal read: ORT~Z CONCRETE 530 South Pulaski Street South Bend, Indiana 46619 Quotation was Submitted by Mr. Jose Ortiz Non-Collusion Affidavit was in Order Non-Discrimination Commitment Form was Completed Five percent (5%} Bid Bond was not Submitted QUOTATION: ITEM QTY UNIT UNIT PRICE AMOUNT 1 Standard Concrete Curh 800 Lft $30.00 $24,000.00 2 Concrete Sidewalk Removal & Replacement 800 Lft $28.00 $22,400.00 3 Concrete Approach Removal & Replacement 6" Thick 25 SYS $80.00 $2,000.00 4 Alley Approach 25 SYS $80.00 $2,000.00 5 Handicap Ramp 10 SYS $135.00 $1,350.00 Total $51,750.00 MCINTYRE JONES,, INC. 2603 North Foundation Drive South Bend, Indiana 46628 Quotation was Submitted by Ms. Kelly Healey Non-Collusion Affidavit was in Order Non-Discrimination Commitment Form was Completed Five percent (S%) Bid Bond was Submitted OTATION: ITEM UNIT UNIT PRICE AMOUNT 1 Standard Concrete Curb 2 Concrete Sidewalk Removal & 800 Lft $29.00 $23,200.00 800 Lft $35.00 $28,000.00