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REGULAR MEETING MARCH 27, 2018 82
<br />AWARD PROPOSAL — 2018 LAWN MAINTENANCE AND MENTORSHIP PROGRAM
<br />(PARK MAINTENANCE)
<br />Mr. Patrick Sherman, Venues, Parks, and Arts, advised the Board that on March 13, 2018, one
<br />(1) proposal was received and opened for the above referenced service. After review and scoring
<br />tabulation by the review committee, the committee recommended that the Board award the
<br />contract to the sole responsive and responsible scoring proposal, Greater Impact Lawn Care, 615
<br />Cushing Street, South Bend, IN 46616. Therefore, Ms. Maradik made a motion that the
<br />recommendation be accepted and the proposal be awarded as outlined above and VPA and Legal
<br />be authorized to negotiate a contract. Ms. Fritzberg seconded the motion, which carried.
<br />APPROVE CHANGE ORDER NO. 1 — STUDEBAKER MUSEUM ROOFTOP UNIT
<br />REPLACEMENTS —PROJECT NO. 117-081 (LIABILITY INSURANCE)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
<br />of B.C. Mechanical, Inc., 882 Anderson Road, Niles, MI 49120, indicating the contract amount
<br />be increased by $573 for a new contract sum, including this Change Order, in the amount of
<br />$157,573. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the
<br />Change Order was approved. Ms. Martin, Clerk of the Board, noted the funding source listed on
<br />the agenda as Major Moves had been corrected to Liability Insurance.
<br />APPROVE CHANGE ORDER NO. 3 — 2016 DOWNTOWN PARKING GARAGE
<br />IMPROVEMENTS —PROJECT NO. 115-143 (MAJOR MOVES)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 3 on behalf
<br />of Gibson -Lewis, LLC, 1001 West I lth Street, Mishawaka, IN 46544, indicating the contract
<br />amount be increased by $16,670 and an additional sixty-six (66) days for a new contract sum,
<br />including this Change Order, in the amount of $1,221,257 and a new project completion date of
<br />April 30, 2018. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried,
<br />the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 1 — BERLIN PLACE NO. 2 ELECTRICAL
<br />MECHANICAL, & PLUMBING DIVISION A — PROJECT NO 117-048R (RWDA TIF)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
<br />of CBS Services, LLC, 5005 Lincoln Way East, Suite A, Mishawaka, IN 46544, indicating the
<br />contract amount be increased by an additional ninety (90) days, for a new contract completion
<br />date of November 12, 2018. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg'
<br />and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO 1 — MORRIS BISTRO RENOVATION (JOINT
<br />LICENSING FUND)
<br />Mr. Gilot advised that Mr. Patrick Sherman, Venues, Parks & Arts, has submitted Change Order
<br />No. 1 on behalf of M&V Pro Services, 1126 W. Western Ave., South Bend, IN 46601, indicating
<br />the contract amount be increased by $1,875 and ten (10) additional days for a new contract sum,
<br />including this Change Order, in the amount of $35,652.90 and a new project completion date of
<br />April 30, 2018. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried,
<br />the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 1 — MORRIS PERFORMING ARTS CENTER MARQUEE
<br />DISPLAY INSTALLATION — PROJECT NO 117-070A (MORRIS CAPITAL FUND)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
<br />of Burkhart Sign Systems, LLC, 1247 Mishawaka Ave., South Bend, IN 46615, indicating the
<br />contract amount be increased by $15,600 due to unforeseen circumstances due to ventilation
<br />modifications to the Marquee structure, for a new contract sum, including this Change Order, in
<br />the amount of $34,600. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and
<br />carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT
<br />— DOWNTOWN MILL AND ASPHALT OVERLAY — PROJECT NO 117-052R (RWDA TIF)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on
<br />behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614
<br />indicating the contract amount be decreased by $5,691.62 for a new contract sum, including this
<br />Change Order, of $205,825.25. Additionally submitted was the Project Completion Affidavit
<br />indicating this new final cost of $205,825.25. Upon a motion made by Ms. Maradik, seconded by
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