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2018 Information and Technology
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2018 Information and Technology
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City Council - City Clerk
City Council - Document Type
Committee Mtg Minutes
City Counci - Date
3/5/2018
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Santiago Garces, Chief Innovation Officer with offices on the 12�' floor of the County-City <br /> Building, stated, I like that we started investigating this. There are a lot of questions in terms of <br /> the specifics of what electronic filing means. There are different levels of intensity of what is <br /> required. We also need a system that supports the complex workflows of some of these processes. <br /> We are looking at the legal obstacles and we've also put together a spreadsheet to keep track of <br /> the projects we have ongoing between the Council, the Clerk and IT. <br /> Kareemah Fowler, City Clerk with offices on the 4d' floor of the County-City Building, stated, <br /> Matt is looking at a platform to see exactly what the cost is associated with electronic filing. It <br /> wasn't in the budget this year. We are looking at that but also trying to create a workflow chart to <br /> break down some times and how we can attack our objectives. If we start there, we can use some <br /> techniques as a pilot. For instance, we may choose alley vacations as the thing to pilot our new <br /> technology on. Right now, we are just looking at the platform for electronic filing, not so much <br /> the workflow piece. <br /> Committee Chair Scott stated, I don't know if anybody has looked at what the State government <br /> has done on any of this so there might be something out there that we could replicate. That is <br /> definitely something I want to accomplish this ye . The verbage on the ordinance will be the <br /> easiest part but the real challenge is the actual implementation of that. <br /> Committeemember Sharon L. McBride arrived at the meeting at 4:38 p.m. <br /> Committee Chair Scott continued, Do we have a timeline on this or do we need to sit down and <br /> break it down? <br /> Clerk Fowler replied, We started working on some stuff like what it would look like. <br /> Committee Chair Scott stated, We will have separate meetings on all these issues. <br /> Mr. Garces stated, Hopefully by the next time we meet we will have a pilot for that and what it <br /> would look like. <br /> Committee Chair Scott stated, Next thing I would like to cover this year is an update on where <br /> Landlord Registration is at. We don't have to get into details now but I heard it is going better. <br /> Mr. Garces stated, We've incorporated feedback from residents and we've tried to make it a little <br /> bit better. We made some changes to the interface so that when people are adding a property it <br /> says `Add a Property' instead of `Add a Row,' which seemed to be a source of confusion. We <br /> worked with the vendor to resolve receipt printing issues as well. We've also been working with <br /> Code Enforcement to think of new ways to get data of enforcement. <br /> Committee Chair Scott stated, Another thing I would like to discuss is the PSAP Center. It is still <br /> an issue and was on ABC57 on Friday or Saturday. I talked to Ray today and I know IT has gone <br /> above and beyond to help them. I am going to talk to the Mayor a little bit more about that. The <br /> biggest issue we have is the addresses in the system. AT&T has had a lot of issues with this. Just <br /> this weekend we had an argument in my neighborhood between two people where a gun was <br /> 2 <br />
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