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REGULAR MEETING FEBRUARY 27, 2018 52
<br />quotations, Mr. Sherman recommended that the Board award the contract to the lowest
<br />responsive and responsible bidders, MacAllister Machinery Co., 6300 Southeasten Avenue,
<br />Indianapolis, IN 46203, in the amount of $11,200 for the scissor lift and Morrison Industrial
<br />Equipment, 2505 N. Foundation Drive, South Bend, IN 46628 in the amount of $19,598 for the
<br />forklift. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the
<br />quotation be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried.
<br />AWARD PROPOSAL — VENUES PARKS AND ARTS ELECTRICAL SERVICE
<br />CONTRACT
<br />Mr. Patrick Sherman, Venues, Parks, and Arts, advised the Board that on February 13, 2018,
<br />proposals were received and opened for the above referenced service. After review and scoring
<br />tabulation by the review committee, the committee recommended that the Board award the
<br />contract to the highest scoring proposal, Martell Electric, LLC, 4601 Cleveland Road, South
<br />Bend, IN 46628. Therefore, Ms. Maradik made a motion that the recommendation be accepted
<br />and the proposal be awarded as outlined above and VPA and Legal be authorized to negotiate a
<br />contract. Ms. Fritzberg seconded the motion, which carried. Mr. Gilot noted if contract terms
<br />cannot be negotiated, the award will go to the second highest scoring proposal.
<br />AWARD PROPOSAL — VENUES, PARKS, AND ARTS PLUMBING SERVICE CONTRACT
<br />Mr. Patrick Sherman, Venues, Parks, and Arts, advised the Board that on February 13, 2018,
<br />proposals were received and opened for the above referenced service. After review and scoring
<br />tabulation by the review committee, the committee recommended that the Board award the
<br />contract to the highest scoring proposal, D.A. Dodd, 2516 N. Home Street, Mishawaka, IN
<br />46545. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the
<br />proposal be awarded as outlined above and VPA and Legal be authorized to negotiate a contract.
<br />Ms. Fritzberg seconded the motion, which carried. Mr. Gilot noted if contract terms cannot be
<br />negotiated, the award will go to the second highest scoring proposal.
<br />APPROVE CHANGE ORDER NO. 2 — 2016 DOWNTOWN PARKING GARAGE
<br />IMPROVEMENTS —PROJECT NO. 115-143 (MAJOR MOVES
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf
<br />of Gibson -Lewis LLC., 1001 W 11'' Street, Mishawaka, IN 46544, indicating the contract
<br />amount be increased by $44,571 for a new contract sum, including this Change Order, in the
<br />amount of $1,204,587. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and
<br />carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT
<br />— FELLOWS STREETSCAPE: BROADWAY ST. TO EWING AVE. — PROJECT NO 116-
<br />041 B (RWDA TIF)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 (Final) on
<br />behalf of Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614 indicating the contract
<br />amount be decreased by $12,687 for a new contract sum, including this Change Order, of
<br />$458,503. Additionally submitted was the Project Completion Affidavit indicating this new final
<br />cost of $458,503. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried,
<br />Change Order No. 2 (Final) and the Project Completion Affidavit were approved.
<br />APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT
<br />— JMS FACADE WORK — PROJECT NO. 116-048R (RWDA TIF)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on
<br />behalf of HGR Group, Inc., 1932 Churchill Dr., South Bend, IN 46617 indicating the contract
<br />amount be decreased by $15,000 for a new contract sum, including this Change Order, of
<br />$211,707. Additionally submitted was the Project Completion Affidavit indicating this new final
<br />cost of $211,707. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried,
<br />Change Order No. 1 (Final) and the Project Completion Affidavit were approved.
<br />APPROVE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT
<br />— NEWMAN CENTER SITE DEVELOPMENT DIVISION A ALTERNATE NO. Al —
<br />PROJECT NO. 117-060R (REDA TIF)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 (Final) on
<br />behalf of The Robert Henry Corporation, 404 S. Frances Street, South Bend, IN 46617 indicating
<br />the contract amount be increased by $3,275.25 for a new contract sum, including this Change
<br />Order, of $339,829.57. Additionally submitted was the Project Completion Affidavit indicating
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