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REGULAR MEETING FEBRUARY 13, 2018 28
<br />Upon a motion made by Ms. Maradik,, seconded by Ms. Fritzberg and carried, the above
<br />proposals were referred to the Venues, Parks, and Arts review team for review, tabulation, and
<br />recommendation.
<br />AWARD QUOTATION — MORRIS BISTRO RENOVATION (JOINT LICENSING FUND)
<br />Mr. Patrick Sherman, Venues, Parks, and Arts, advised the Board that on January 23, 2018,
<br />quotations were received and opened for the above referenced project. After reviewing those
<br />quotations, Mr. Sherman recommended that the Board award the contract to the lowest
<br />responsive and responsible bidder, M&V Pro Services, Inc., 1126 W. Western Ave., South Bend,
<br />IN 46601, in the amount of $33,777.90. Therefore, Ms. Maradik made a motion that the
<br />recommendation be accepted and the quotation be awarded as outlined above. Ms. Fritzberg
<br />seconded the motion, which carried.
<br />AWARD QUOTATION — PALAIS ROYALE AWNINGS (JOINT LICENSING FUND)
<br />Mr. Patrick Sherman, Venues, Parks, and Arts, advised the Board that on January 23, 2018,
<br />quotations were received and opened for the above referenced project. After reviewing those
<br />quotations, Mr. Sherman recommended that the Board award the contract to the lowest
<br />responsive and responsible bidder, Custom Awning, 1251 Third Street, Osceola, IN 46561, in the
<br />amount of $18,671. Therefore, Ms. Maradik made a motion that the recommendation be
<br />accepted and the quotation be awarded as outlined above. Ms. Fritzberg seconded the motion,
<br />which carried.
<br />AWARD QUOTATION - FLIR TRAFFIC CAMERA REPLACEMENTS — PROJECT NO.
<br />118-006 (LRSA)
<br />Ms. Tara Weigand, Engineering, advised the Board that on January 23, 2018, quotations were
<br />received and opened for the above referenced equipment. After reviewing those quotations, Ms.
<br />Weigand recommended that the Board award the contract to the lowest responsive and
<br />responsible bidder, Pemberton Davis Electric, Inc., 916 E. McKinley Ave., Mishawaka, IN
<br />46545, in the amount of $110,110.10. Therefore, Ms. Maradik made a motion that the
<br />recommendation be accepted and the quotation be awarded as outlined above. Ms. Fritzberg
<br />seconded the motion, which carried.
<br />APPROVE CHANGE ORDER NO. 9 — EAST BANK SEWER SEPARATION, PHASE 5—
<br />PROJECT NO. 114-062B (REDA TIF/OTHER CONTRACTUAL SERVICES)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 9 on behalf
<br />of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, IN 46614, indicating the contract
<br />amount be increased by $77,926.18 for a new contract sum, including this Change Order, in the
<br />amount of $5,511,798.78. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg
<br />and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 1 — CHARLES BLACK CENTER RENOVATION —
<br />PROJECT NO. 116-073 (PARK BOND)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
<br />of Gibson -Lewis, LLC, 1001 W llth Street, Mishawaka, IN 46544, indicating the contract
<br />amount be increased by $16,520 for a new contract sum, including this Change Order, in the
<br />amount of $3,812,520. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and
<br />carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 2 — CHARLES BLACK CENTER RENOVATION —
<br />PROJECT NO. 116-073 (PARK BOND)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf
<br />of Gibson -Lewis, LLC, 1001 W llth Street, Mishawaka, IN 46544 indicating the contract
<br />amount be increased by $73,726 for a modified contract sum, including this Change Order, in the
<br />amount of $3,886,246. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and
<br />carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 1 — WASTEWATER TREATMENT PLANT DIGESTER
<br />GAS UTILIZATION — PROJECT NO. 116-05OR (WASTEWATER CAPITAL
<br />IMPROVEMENTS/OTHER CONTRACTUAL SERVICES)
<br />Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change
<br />Order No. 1 on behalf of Thieneman Construction, Inc., 17219 Foundation Parkway, Westfield,
<br />IN 46074, indicating the contract amount be decreased by $30,827 for a modified contract sum,
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