Equipment Lease - AT&T Capital Services Inc - iPads and Surfaces for City Departments

Home Browse Search

INTER -OFFICE MEMORANDUM Department of Innovation & Technology City of South Bend 227 W Jefferson Blvd TO: Board of Public Works, Linda Martin CC: Dan O'Connor, Rene Casiano, John Lankowicz, Shawn Delahanty FROM: Jeff Weaver SUBJECT: Initial Lease Plan for Mobile Devices through ATT Business DATE: 01/30/2018 BoPW Date:02/13/2028 The City IT department is working with our wireless service provider, AT&T, to formalize a procurement process for purchasing and managing the fleet of mobile devices being used throughout the city. This includes organizing the mobile devices in our Mobile Device Management System (MDM), AirWatch, so that the devices can be tracked, inventoried, and remotely managed within a digital environment. A standard IT spec has also been developed to provide for easy management of the physical devices, accessories, and peripherals. Finally, a leasing plan has been identified that will allow for some flexibility in the purchasing of the devices, as well as providing each department with a standardized fixed monthly cost for each device. This will eliminate the need for a large upfront cost and make it easier to manage budgetary requirements within each department. It will also help us in the deprecation process as we retire old mobile devices and put new ones on lease. Apple IOS Devices • iPad Standard Mobile Device Specs for leased units include cords and chargers. Standard cases will be purchased separately based on use (Field Crew or Office Crew) • Quantity of iPad iOS Devices Being Requested iOS Devices Requested = 53 o Device Requests by Department ■ IT • Business Case: 2 Loaner iPads are needed to be used as floater iPads so when field iPads have issues, the loaners can be exchanged with negligible impact to productivity. * 2 iPads Requested ■ Sewers Business Case: A pilot program is being implemented with the Sewer Department for CityWorks, a Work Order Management suite of tools and mobile applications. This system requires the 14 crews within the sewer department to update work order statuses on mobile devices in the field.