01182018 Agenda Review Session - Laserfiche WebLink

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AGENDA REVIEW SESSION JANUARY 18, 2018 10 Mr. Sherman stated the Morris Performing Arts Center will own this softening system and will buy their salt through Central Services to save a lot of money. - Change Order — Wastewater Treatment Plant Secondary Improvements Mr. Jacob Klosinski, Wastewater, stated in two (2) weeks all treatment equipment should be online. He added this project should close out with no issues. - Professional Services Agreement — Donohue& Associates Mr. Jacob Klosinski, Wastewater, stated this is services for Belt Filter Press No. 4, the final one. He noted all four (4) presses will have been rehabilitated after this one. - Professional Services Agreement — St. Joseph County Board of Commissioners Ms. Fritzberg requested Ms. Jennifer Hockenhull, Controller, look into this agreement more, noting she believed there were issues with this that have not been worked out. Ms. Hockenhull stated this is not the actual agreement between the City and County to provide the Operations of the Special Victims Unit, this is only the rent of the center on Niles Ave. - Professional Services Agreement — Creative Financial Services Ms. Hockenhull stated this agreement provides help for the Water Works Financial Officer during an unusually heavy work load period. - Master Service Agreement — Barada Associates Ms. Hockenhull noted the charges for this employee background checks depends on the work done. She stated the itemized charges are stated in the agreement and it depends on what services the City requests. Ms. Fritzberg asked if there is a reason they don't go through the Police Department on these background checks. Mr. Gilot stated he recalled that there were limitations on what they can do with the system, explaining they can only use it for their Police powers. - Professional Services Agreement — Howard Nyart Company Ms. Hockenhull stated this is their actuary assistance agreement they do every other year. She noted in 2018 the standards are changing so the City will need assistance in 2017 and 2018. - Long Term Occupancy Permit — KRG Eddy Street Land II Ms. Kara Boyles, City Engineer, introduced Tony Halsey from Kite Realty Group and explained they are here to ask for the Board's recommendation regarding this Long Term Occupancy Permit for the Eddy Street Commons Phase II construction. She noted this is not a normal request, with occupancy of Eddy Street being requested for twenty (20) months for a very large project. She added the typical process is different, with the Contractors that are about to exceed the time allotted in their permit coming in for an extension. In this case, Kite is coming in before development has started and they are requesting a twenty (20) month closure of Eddy St. She noted this is for full reconstruction of Eddy St.; they will need to require bonding but the amount is subject to the Board's discretion. Ms. Sue Ellen Doudrick, Engineering, stated they are trying to get ahead of this project so they are all working together with residents and businesses. She noted there are three (3) individual resident's directly impacted, with one (1) directly on Eddy St. She stated Engineering has already asked that all utilities remain for them. She stated a public meeting was held in October to explain the project and letters of support from Notre Dame University and Kite Realty have been provided. Mr. Halsey stated they will have their marketing team put together information to distribute. Ms. Doudrick stated parking will be similar to Phase 1 for the workers, using the parking garage. Mr. Halsey stated they will have eighty-five (85) extra spots on the rooftop and basement garage. He noted they have a traffic detour plan and passed out drawings. Ms. Doudrick stated they requested that construction traffic use SR 23 only and concrete barriers will be required at each of the intersections with signage at affected streets. Mr. Gilot asked if there is a Development Agreement being done adding who is going to inspect it and accept it. Ms. Boyles stated that does not exist in the Development Agreement, and bonding is not addressed. Mr. Gilot clarified that upon completion, the City is going to have the maintenance. Ms. Boyles asked if American Structurepoint has an inspector on site. Mr. Halsey stated it's not in the agreement. Ms. Boyles confirmed the City will have an inspector assigned to this, but they won't be on site all day. Mr. Halsey informed the Board that the sewers will stay in place and the water line will be upgraded. He noted one (1) sewer line has been lined, the other is pvc, so it's fairly new. Mr. Gilot questioned if they would put a manhole at the laterals. Mr. Halsey stated they won't put a manhole at a lateral, only where they currently exist. Mr. Gilot asked if they are requiring a three (3) year maintenance bond. Ms. Doudrick stated that is what they are asking for. She noted it will work similar to Phase I, with Kite to maintain the landscaping and sidewalks. She added they have a long list of punch items they are putting together in response to Mr. Gilot's question regarding delivery of excess lighting materials to the City for future repairs. Ms. Boyles asked if Kite is posting the bond, or the contractor. Mr. Halsey stated if the Board intends to approve this Tuesday, Kite will have to. Mr. Gilot questioned who is accepting liability, the owner or the contractor. He added if he knew engineering had the protections in the