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B. Rental Car <br />Employees are authorized torent cars only inconjunction with air travel when cost, convenience, and the <br />specific situation reasonably require their use. When renting acar for Tyler business, employees should <br />select o°mid-o|ze"mr"|ntermediate"car, °FuU"size cars may berented when three ormore employees are <br />traveling together. Tyler carries leased vehicle coverage for business car rentals; additional! insurance on <br />the rental agreement should bedeclined. <br />C. Public Transportation <br />Taxi or airport limousine services may be considered when traveling in and around cities or to and from <br />airports when less expensive means oftransportation are unavailable orimpractical. The actual fare plus a <br />reasonable tip (1S-I8%)are reimbursable. |nthe case ofafree hotel shuttle tuthe airport, tips are included <br />|nthe per them rates and will not bereimbursed separately. <br />D. Parking & Tolls <br />When parking atthe airport, employees must use longer term parking areas that are measured indays as <br />opposed tohours. Park and fly options located near some airports may also beused. For extended trips <br />that would result in excessive parking charges, public transportation to/from the airport should be <br />considered. Tolls will be reimbursed when receipts are presented. <br />Tyler's TMCwill select hotel chains that are well established, reasonable inprice, and conveniently located <br />in relation to the traveler's work assignment. Typical hotel chains include Courtyard, Fairfield inn, Hampton <br />Inn, and Holiday Inn Express. |fthe employee has adiscount rate with alocal hotel, the hotel reservation <br />should note that discount and the employee should confirm the lower rate with the hotel u!pon arrival. <br />Employee memberships in travel clubs such as AAA should be noted in their travel profiles so, that the <br />employee can take advantage nfany lower club rates. <br />"No shows" mrcancellation fees are not reimbursable ifthe employee does not comply with the hoteyu <br />cancellation policy. <br />Tips for maids and other hotel staff are included in the per them rate and are not reimbursed separately. <br />4. Meals and Incidental Expenses <br />Employee meals and incidental expenses while on travel status are in accordance with the federal per diem <br />rates published bythe General Services Administration. Incidental expenses include tips tomaids, hotel <br />staff, and shuttle drivers and other minor travel expenses, Per them rates are, available at <br />A. Overnight Travel <br />For each full day nftravel, all" three meals are reimbursable. Per d|emyomthe first and last day ofatrip are <br />�� � ��r <br />�,, <br />17 <br />