07-12-17 Information and Technology & Health and Public Safety

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Mr. Croymans explained, GIS is a mapping software. That is everything you see from your phones like Google Maps. It takes every street name and every address point within the street name and identifies it on a map layer and determines whether it's for a police, fire or EMS response. It is a very big project. The South Bend IT Department has thrown in a lot of resources to help us. This benefits all the local police, fire and EMS agencies. We can also launch and monitor all the police and fire cars driving around on the map system so we are able to send the closest responders. It is a very high-level program. A common error for the GIS system would be, for instance, if we type in a street name, it may plot to the other side of the road. The biggest thing is the learning curve. For example, we had four(4) different CAD systems from the previous agencies. All four(4) of them entered information differently. Some may have taken an intersection of Kern Roard and York Road and typed in as Kern/York and left it at that. Because we combined all of them, it is now uniformly labeled as Kern Road/South York Drive. There is definitely a learning curve and we have to learn the geographical naming. Lincolnway may be spelt one (1) way on the Mishawaka system and another way on South Bend's system. The GIS system has to have all those errors corrected for not just the cities but also the small towns in the County. It is a very big task. However, it is reasonable to except zero (0) errors, as that is the ultimate goal. There is no estimated date on achieving that, but we are aggressively working toward it. At the current pace of taking this on,realistically a in a few months this goal is a possibility. Ms. Etter stated, Going through the questions that have been asked prior to this meeting, I'm not sure if you wanted to know specifically how much the City of South Bend has paid in or if you just wanted to know about our overall budget. So far, we are forty-two point one four percent (42.14%) spent through our budget as of June 1. 1 haven't received my report yet for the end of June. That is for the operating budget. That is everything from the utility bills,technology, maintenance and support. We are thirty-eight point three percent(38.3%) spent through our statewide e-911 Fund. That includes a lot of the salaries and overtime. The projected budget for 2018 with our Dispatch Operating Fund is $6.2 million. That is approximately $500,000 more than 2017. The e-911 Fund will be at $2.1 million for 2018 which is $490,000 less than 2017. Our Capital Non-Reverting Fund will stay the same at$200,000. Our Dispatch Bond will also stay the same. We are paying roughly $50,000 more for 2018 than 2017 due to our group liability insurance coverage which increased. It is more than a$50,000 increase so we had cost savings between 2017 and 2018. As new technology came on, we were able to shut some of the old technology off, which saved us some money. The increase in liability insurance comes from the County Auditor's office. Other than that change, we would actually be coming in about $10,000 under our 2017 budget for 2018. As far as that's concerned,the increase in your South Bend share that you are paying in would come directly from the data from call-volumes. There should be no change to the percentage of contribution to the inner-local for the City of South Bend. The tower that is coming came out of our$12 million lease which we took from US Bank Corp. We increased that lease last year for 2017,which was already approved by both Councils and our Executive Board. We are in the process of financing it now because we had a cost savings with that as well. So we actually won't be spending or financing as much as we thought we would. We will be spending less on that as well. If we do get new users with the new tower, they will pay into it. 3