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IV. Bidding Overview <br />A. Plans and Specifications <br />1. The Contract Documents are on file and available for public inspection <br />commencing on the first advertise date during regular working hours at the <br />Department of Public Works (1316 County -City Building, South Bend, Indiana), and <br />at MACIAF 3215-A Sugar Maple Court, South Bend, IN 46628. Additionally, the <br />Contract Documents will be available that same day for inspection or purchase at <br />American Reprographics Company ("ARC", located at 1303 Northside Blvd., South <br />Bend, Indiana, 46615), http://www.e-arc.com, (574) 287-2944, toll free at (800) <br />783-7231. There will be a non-refundable charge for reproduction as set by ARC <br />for every set of documents for all bidders. <br />B. Bid Requirements <br />1. Bids must be on the City of South Bend Contractor's Bid for Public Work Form, <br />accompanied by a Certified Check or Bid Bond in the amount of not less than five <br />percent (5%) of the base bid plus any alternates, in a sealed envelope noting the <br />project name, number and your company's information on the front. <br />2. Acknowledgement of receipt of any Addendum must be included in bid submission. <br />a. Addenda will be published on the ARC website. <br />3. MWBE Forms must be completed, signed, and handed in with the bid submission. <br />These forms are shown in the bid proposal, Contractor's Bid for Public Works, <br />sheets 8, 9,10. <br />4. A checklist for bidders is included in the Contractor's Bid for Public Works, sheet 1. <br />5. Bids are due at the Office of the Board of Public Works, County -City Building <br />Room 1316, 227 West Jefferson Blvd, South Bend, Indiana, 46601 until the hour of <br />9:30 a.m., Local Time, on December 12, 2017. <br />C. Award of Bid <br />1. The anticipated bid award date is December 21, 2017. Bids remain subject to <br />acceptance for sixty calendar days after bid opening. <br />2. Upon award, the successful Bid provider shall supply the following bonds <br />a. Payment Bond within seven (7) days of the Notification of Award for an amount <br />equal to one hundred percent (100%) of the contract amount. <br />b. Performance Bond within seven (7) days of the Notification of Award for an <br />amount equal to one hundred twenty-five percent (125%) of the contract <br />amount. <br />3. Payments for work completed during this project will be made every thirty (30) <br />calendar days. Consistent with provisions of IC 36-1-12-14, the Board of Public <br />Works shall retain a percentage of payments throughout the duration of the project. <br />4. Materials and properties purchased under contract with the Owner that becomes a <br />permanent part of the structure or facilities constructed are not subject to the <br />Indiana Gross Retail Tax (Sales Tax). The exemption number will be furnished to <br />the Contractor upon award. <br />V. Comments by Department of Public Works <br />A. Three houses have been removed from the bid. <br />1. A-06 --1523 Elwood Avenue <br />2. C-07 —1614 Kendall Street <br />3. C-10 — 225 E Calvert Street <br />VI. Contractor Questions <br />