Contract - South Bend Human Rights Commission - Affirmative Fair Housing Activities

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ACTIVITY SERVICE AREA The activities under this contract must take place within the City of South Bend. TIMETABLE Costs may be incurred when the agency is notified to proceed by the Department of Community Investment. This activity shall commence on January 1, 2017, and shall continue to and include December 31, 2017. All funds unobligated by 12/31/17 and all funds unspent by 1/31/18 will be subject to reprogramming at the option of the City. PROGRAM BUDGET The total CDBG budget for the South Bend Human Rights Commission Affirmative Pair Housing Activities (17-JC-89) shall not exceed $10,000.00. COST CATEGORIES Generally, costs must be necessary, reasonable and directly related to the grant. In accordance with the Statement of Purpose and Intent, eligible cost categories include personnel wages and fringe benefits associated with the administration of CDBG activities listed above. Time cards must be submitted indicating time spent on CDBG activities before reimbursement will be approved. NON -EXPENDABLE PROPERTY Notwithstanding any provision herein to the contrary, no costs may be incurred for non -expendable property (equipment, furniture, fixtures, etc.) without obtaining prior written approval frorn the Department of Community Investment. PRIOR APPROVAL Prior written approval from the Department of Community Investment will be required in order to expend funds for cost categories, types of activities, or locations not listed above. Prior written approval must also be obtained for any reductions, deletions, or additions to the approved line item budget. FINANCIAL AND ADMINISTRATIVE REPORTS The Agency shall submit the Reimbursement and Progress Report supplied by the City upon each request for withdrawal of funds (claim). The Agency understands that claims for reimbursement of expenses (goldenrod forms) shall be accompanied by proper documentation (check copies, invoices, staff time distributions, etc.). The City reserves the right to refuse any or all claims not properly supported with adequate and proper documentation of claims and activity progress. Appendix I Scope of Services Page 2