10242017 Board of Public Works Minutes

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REGULAR MEETING OCTOBER 24 2017 317 APPROVAL OF REQUEST TO REJECT QUOTATIONS — UNITY GARDENS SITE DEVELOPMENT —PROJECT NO. 117-050 (RWDA TIF) In a memorandum to the Board, Mr. Corbitt Kerr, Community Investment, requested permission to reject all quotations for the above referenced project due to being over budget. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request was approved. APPROVE AND RESCIND APPROVAL OF REQUEST TO REJECT QUOTATIONS LAFAYETTE BUILDING ROOF REPAIR — PROJECT NO 117-100 (RWDA TIF) In a memorandum to the Board, Mr. Corbitt Kerr, Community Investment, requested permission to reject all quotations for the above referenced project. In an email invitation sent on October 4, 2017, quotes were requested from Slatile Roofing, Dudeck Roofing and Sheet Metal, Inc., Lawmasters, Inc., and Midland Engineering Co. The only quote received was from Slatile Roofing and Mr. Kerr informed the Board that one was not responsive to the specs and over the budget. Ms. Kara Boyles, City Engineer, stated the contractors were given a walk-through but were responsible for getting access to the roof on their own. She noted none of them did, and only Slatile would quote the project. She stated that Slatile's quote was responsive to the specs but they would need to get on the roof to determine any additional work needed. The Board discussed the dangerous conditions and agreed this needed to be repaired immediately. Mr. Gilot made a motion to reject the quote from Slatile and send the project to Code Enforcement to proceed under the Unsafe Building statute. Ms. Maradik seconded the motion, which carried. Attorney Fanello stated that the Board of Works does not have the authority to declare this an emergency but Code Enforcement would need to declare this an emergency under the Unsafe Building statute. She noted that the Unsafe Building statute requires certain notice provisions depending on the order issued by Code Enforcement but that they can hire a contractor or appoint the Board of Works as their agent to oversee the emergency work. She recommended based on Ms. Boyles comments that Slatile's quote is responsive, they gave a price on the scope, that the Board not reject the quote, but authorize Ms. Boyles to work with Code Enforcement to get the work done on an emergency basis. She added this is not a Public Works project because the City doesn't own the property. Therefore, Ms. Maradik made a motion to reconsider their previous motion to reject the quote from Slatile and that the Board delegate the City Engineer to work with Code Enforcement to get the work done under the Unsafe Building statute. Ms. Fritzberg seconded the motion, which carried. APPROVE CHANGE ORDER NO. 15 — WASTEWATER TREATMENT PLANT SECONDARY TREATMENT IMPROVEMENTS — PROJECT NO 114 053 (WASTEWATER CAPITAL) Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change Order No. 15 on behalf of Thieneman Construction, Inc., 17219 Foundation Parkway, Westfield, IN 46074, indicating the contract amount be decreased by $1,750 for a new contract sum, including this Change Order, in the amount of $13,919,865.47. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — EDISON AND IRONWOOD ROAD CORRIDOR REHABILITATION — PROJECT NO 116-070 (LOCAL ROAD AND BRIDGE MATCHING GRANT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, indicating the contract amount be increased by $10,376.02 for a new contract sum, including this Change Order, in the amount of $1,410,000.82. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Change Order was approved. APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — NEWMAN CENTER ROOF REPAIR — PROJECT NO 116-131 (REDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of Northern Indiana Roofing and Sheet Metal Corp., 1319 N. Iowa Street, South Bend, IN, 46628 indicating the contract amount be decreased by $3,998.01 for a new contract sum, including this Change Order, of $90,281.99. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $90,281.99. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved.