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AGENDA REVIEW SESSION SEPTEMBER 7, 2017 275
<br />The Agenda Review Session of the Board of Public Works was convened at 10:33 a.m. on
<br />September 7, 2017, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik,
<br />Therese Dorau, and James Mueller present. Board Member Suzanna Fritzberg was absent. Also
<br />present was Attorney Michael Schmidt. The meeting was held in the 13th Floor Boardroom,
<br />County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. Board of Public Works Clerk,
<br />Linda Martin, presented the Board with a proposed agenda of items presented by the public and
<br />by City Staff.
<br />OPENING OF PROPOSALS — SOUTH BEND POLICE DEPARTMENT BODY AND IN -CAR
<br />VIDEO CAMERAS
<br />Mr. Gilot advised that this was the date set for the receiving and opening of sealed proposals for
<br />the above referenced project. Attorney Schmidt stated the review committee will score the
<br />proposals and a recommendation for award will come back to the Board based on the highest
<br />scoring vendor. He stated at that point the Board will authorize the review team to negotiate the
<br />contract and bring it to the Board for approval. Attorney Schmidt read the names of the following
<br />vendors submitting proposals:
<br />UTILITY ASSOCIATES, INC.
<br />250 E. Ponce de Leon Avenue
<br />Decatur, GA 30030
<br />MOTOROLA SOLUTIONS, INC.
<br />500 West Monroe
<br />Chicago, IL 60604
<br />VISUAL LABS, INC.
<br />607 Menlo Avenue
<br />Menlo Park, CA 94025
<br />INSIGHT PUBLIC SECTOR, INC.
<br />2 Easton Oval
<br />Suite 350
<br />Columbus, OH 43219
<br />DIGITAL ALLY, INC.
<br />9705 Loiret Blvd.
<br />Lenexa, KS 66219
<br />PRO -VISION, INC.
<br />8625-B Byron Commerce Dr. SW
<br />Byron Center, MI 49315
<br />PANNIN TECHNOLOGIES, LLC.
<br />2188 Spicer Cv.
<br />Memphis, TN 38134
<br />AXON ENTERPRISES, INC.
<br />17800 North 851h Street
<br />Scottsdale, AZ 85255
<br />Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above proposals
<br />were referred to the Review Committee for review, tabulation, and award recommendation.
<br />APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — FINNIES NEXT DOOR
<br />Mr. Gilot stated an application for a Revocable Permit has been received for the purpose of
<br />allowing the installation of an awning over the entrance at Finnies Next Door, 233 South Main
<br />Street, South Bend, IN to be installed in the right-of-way. The encroachment shall remain in the
<br />right of way until such time as the Board of Public Works of the City of South Bend shall determine
<br />that such encroachment is in any way impairing or interfering with the highway or with the free
<br />and same flow of traffic. Ms. Martin, Clerk of the Board, noted the encroachment needs to go to
<br />the Zoning Board for approval, due to the size of the encroachment. She informed the Board it was
<br />supposed to be on their agenda yesterday but the Notice of Public Hearing was not published so it
<br />was taken off. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and
<br />carried, the Revocable Permit for the encroachment was approved subject to Zoning Board
<br />approval.
<br />Board members discussed the following item(s) from the agenda.
<br />- Opening of Quotations — Potawatomi Welcome Tree Installation
<br />Mr. Patrick Sherman, VPA, stated this is to install a tree trunk that from a tree that had to be
<br />removed from the grounds, onto the ground to be carved by an artist, yet to be determined.
<br />- Award Proposal — Morris Performing Arts Center Marquee Upgrade
<br />Mr. Sherman noted only one proposal was received for this upgrade.
<br />- Professional Services Agreements for Howard Park Lodge Electric, Plumbing, and
<br />ADA Accessibility
<br />Mr. Sherman stated these agreements are for gaining approval and permits for occupancy of the
<br />Howard Park Lodge. He noted the electrical and plumbing are inspections of work already done
<br />and for the permits. He added the ADA work in the basement will work with the future plans for
<br />Howard Park Renovations and to gain occupancy.
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