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REGULAR MEETING JULY 11, 2017 211
<br />Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotation
<br />was referred to Engineering and Community Investment for review and recommendation.
<br />AWARD BID — CENTURY CENTER COOLING TOWER REPLACEMENT — PROJECT NO.
<br />117-035 (HOTEUMOTEL TAX)
<br />Ms. Tara Weigand, Engineering, advised the Board that on June 27, 2017, bids were received
<br />and opened for the above referenced project. After reviewing those bids, Ms. Weigand
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Edward J. White, Inc., 1011 S. Michigan Street, South Bend, IN 46601, in the amount of
<br />$226,631 for the Base Bid plus Alternate 4. Therefore, Ms. Maradik made a motion that the
<br />recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the
<br />motion, which carried.
<br />AWARD QUOTATION — I&M SERVICE POINT AT THE COOPER BRIDGE PROJECT
<br />NO. 117-076 (MVH)
<br />Mr. Kevin Fink, Engineering, advised the Board that on June 27, 2017, quotations were received
<br />and opened for the above referenced project. After reviewing those quotations, Mr. Fink
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder,
<br />Martell Electric, LLC, 4601 Cleveland Road, South Bend, IN 46628, in the amount of unit prices
<br />not to exceed $6,535. Therefore, Ms. Maradik made a motion that the recommendation be
<br />accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion,
<br />which carried.
<br />AWARD QUOTATION — 2017 INFRARED ASPHALT PAVEMENT PATCHING
<br />PROJECT NO. 117-074 (LRSA)
<br />Ms. Tara Weigand, Engineering, advised the Board that on June 27, 2017, quotations were
<br />received and opened for the above referenced project. After reviewing those quotations, Ms.
<br />Weigand recommended that the Board award the contract to the lowest responsive and
<br />responsible bidder, Asphalt Restoration Services, LLC, PO Box 2484, South Bend, IN 46680, in
<br />unit prices not to exceed the amount of $57,250. Therefore, Ms. Maradik made a motion that the
<br />recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau
<br />seconded the motion, which carried.
<br />AWARD QUOTATION — MAIN STREET AT WASHINGTON STREET ROADSIDE
<br />IMPROVEMENTS —PROJECT NO 116-001A (TIF BOND)
<br />Ms. Tara Weigand, Engineering, advised the Board that on July 6, 2017, quotations were
<br />received and opened for the above referenced project. After reviewing those quotations, Ms.
<br />Weigand recommended that the Board award the contract to the lowest responsive and
<br />responsible bidder, Premium Concrete Services, Inc., 712 Richmond Street, Elkhart, IN 46516,
<br />in the amount of $115,833 for Base Bids A and B, plus Alternate No. 1. Therefore, Ms. Maradik
<br />made a motion that the recommendation be accepted and the quotation be awarded as outlined
<br />above. Ms. Dorau seconded the motion, which carried.
<br />APPROVE CHANGE ORDER NO. 13 — WASTEWATER TREATMENT PLANT
<br />SECONDARY IMPROVEMENTS —PROJECT NO 114-053 (WASTEWATER CAPITAL)
<br />Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change
<br />Order No. 13 on behalf of Thieneman Construction, Inc., 17241 Foundation Parkway, Suite 100,
<br />Westfield, IN 46074, indicating the contract amount be increased by $4,459 for a new contract
<br />sum, including this Change Order, in the amount of $13,988,104.87. Upon a motion made by
<br />Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT
<br />— BERLIN PLACE SITE DEVELOPMENT — PROJECT NO 116-089 (RWDA TIF)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 (Final) on
<br />behalf of HRP Construction, Inc., 5777 Cleveland Rd., South Bend, Indiana 46628 indicating the
<br />contract amount be decreased by $54,267.37 for a new contract sum, including this Change
<br />Order, of $438,584.63. Additionally submitted was the Project Completion Affidavit indicating
<br />this new final cost of $438,584.63. Upon a motion made by Ms. Maradik, seconded by Ms.
<br />Dorau and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were
<br />approved.
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