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Board of Finance Investment Report for FY 2016
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Board of Finance Investment Report for FY 2016
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City of South Bend Administration & Finance Policy Manual <br /> �SC,tiTrr <br /> a <br /> 2.11 Stale Dated Check Policy Effective:January 1, 2010 <br /> Purpose: This policy defines the practice and protocol for handling stale dated checks issued by the City <br /> of South Bend. <br /> Scope: This statement applies to all governmental units, enterprise operations, and operations of the <br /> City of South Bend. <br /> Responsibility: This policy is the responsibility of the Controller of the City of South Bend. Changes or <br /> revisions to this policy are affected only with the consent and approval of the Controller. <br /> Effective Date: This policy is effective January 1, 2010. <br /> 1.0 Policy Statement <br /> The City of South Bend has defined that payroll checks and account payable disbursement checks <br /> drawn on city accounts will have a two (2)year active life from the date of issuance as noted on the <br /> check. Un-cashed checks, beyond two (2)year active life period, are no longer valid and shall be <br /> classified as a stale dated check. <br /> 2.0 Responsibility <br /> Administration of the stale dated check policy is delegated by the Controller, to be the responsibility of <br /> the Director City Finance. <br /> The Director City Finance will identify the payroll and payable disbursement checks that are classified <br /> as stale dated checks, prepare such list and submit to the Controller for approval. Upon approval of the <br /> Controller, the stale dated check list will be presented to the City of South Bend Board of Finance, at <br /> the first annual Board of Finance Meeting during each calendar year, for Board of Finance vote on the <br /> stale dated check disposition recommendations as presented by the Controller. <br /> 3.0 Board of Finance Filing Requirements <br /> 3.1 The Controller shall file with the Board of Finance, documents as defined in paragraphs 3.1.1 <br /> and 3.1.2 and the Controller's recommendation, at least 72 hours prior to the first annual <br /> Board of Finance Meeting called for each calendar year: <br /> 3.1.1 Payroll Stale Dated Checks: Proposed list of all stale dated checks <br /> recommended to be written off, identifying the check number, employee name, date of <br /> check, amount of check, fund name, fund number, and any other information deemed <br /> necessary by the Controller. <br /> 3.1.2 Account Payable Stale Dated Checks: Proposed list of all stale dated checks <br /> recommended to be written off, identifying the check number, vendor name, date of <br /> check, amount of check,fund name,fund number, and any other information deemed <br /> necessary by the Controller. <br /> 14 <br />
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