Department of Administration and Finance 2016 Annual Report

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Department of Administration & Finance 2016 Annual Report • Release updated Employee Handbook. • Develop and implement Policy and Procedure Manual. • Developing an expanded new employee onboarding program to assist new hires in adapting to expectations and demands of new employer, providing a more immediate and comprehensive understanding of the City's operations and functions, as well as workplace rules and expectations. • Continue to promote the use of interns in the areas of finance, human resources, information technologies and other departments to access good talent on a temporary basis and to expose potential new employees to the City of South Bend. • Provide a good work environment for all current and future staff members that is supportive of their desire to be successful and is consistent with the Administration's missions and values. Enduring Financial Strength • Continue to maintain adequate cash reserves per City of South Bend policy and industry standards. Continue preparing a monthly report of cash reserves by the 15th of the month and posting it to the City website. • Continue to promote best practices in municipal budgeting including continued integration of five-year operating and capital plans, the use of Performance Management in budgeting and priority-based budgeting. • Review investment results with 15t Source Bank on a regular basis with financial advisors at quarterly investment review meetings that contain external benchmarks. • Review all existing benefit plans and evaluate potential options. Excellent Services and Efficient Processes o Reorganizing a Centralized Purchasing division along with Central Services in order to create efficiencies through process improvement as well as cost savings through consolidated agreements. This new Division under Administration & Finance will be the Division of Central Services and Purchasing. This reorganization will improve business models and methods allowing for: