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REGULAR MEETING MAY 23, 2017 160
<br />— BERLIN PLACE NO. 2
<br />NO. 2 MECHANICAL, PROJECT NO. 11
<br />AND BERLING PLACE NO. 2 PLUMBING PROJECT NO 117-048P (RWDA TIF)
<br />In a memorandum to the Board, Mr. Corbitt Kerr, Community Investment, requested permission
<br />to reject all bids for the above referenced projects due to being over budget. Therefore, upon a
<br />motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, with Mr. Mueller recusing
<br />himself, the above request to reject bids was approved.
<br />AWARD QUOTATION — LEIGHTON PLAZA IMPROVEMENTS PHASE 2 — PROJECT
<br />NO. 117-054A (RWDA TIF/SPECIAL DONATIONS)
<br />Ms. Alexandria Schultz, Engineering, advised the Board that on May 18, 2017, quotations were
<br />received and opened for the above referenced project. After reviewing those quotations, Ms.
<br />Schultz recommended that the Board award the contract to the lowest responsive and responsible
<br />bidder, C&S Masonry Restoration LLC, 3725 N. Foundation Ct., Ste. A-B, South Bend, Indiana
<br />46628, in the amount of $37,808 for Division A and $20,196 for Division B. Therefore, Ms.
<br />Maradik made a motion that the recommendation be accepted and the quotation be awarded as
<br />outlined above. Ms. Fritzberg seconded the motion, which carried.
<br />AWARD PROPOSAL — LAWN MAINTENANCE AND MENTORSHIP PROGRAM (VPA
<br />MISCELLANEOUS SERVICES)
<br />Mr. Patrick Sherman, Venues Parks & Arts, advised the Board that on May 9, 2017, proposals
<br />were received and opened for the above referenced project. After reviewing those proposals, Mr.
<br />Sherman recommended that the Board award the contract to the highest scoring company,
<br />Greater Impact Lawn Care, 615 Cushing Street, South Bend, IN 46616, in the amount of $20 per
<br />lawn, not to exceed $20,000. Therefore, Ms. Maradik made a motion that the recommendation be
<br />accepted and the quotation be awarded as outlined above. Ms. Fritzberg seconded the motion,
<br />which carried.
<br />APPROVE CHANGE ORDER NO. 13 — SOUTH BEND ONE-WAY TO TWO-WAY
<br />CONVERSION, DIVISION B — PROJECT NO 116-001B (2015 TIF BOND)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 13 on behalf
<br />of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, indicating
<br />the contract amount be increased by $14,912.70 for a new contract sum, including this Change
<br />Order, in the amount of $17,616,742.55. Upon a motion made by Ms. Maradik, seconded by Ms.
<br />Fritzberg and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 9 — WASTEWATER TREATMENT PLANT
<br />SECONDARY TREATMENT IMPROVEMENTS — PROJECT NO 114-053 (2011 AND 2012
<br />SEWER BONDS, WASTEWATER EQUIPMENT PURCHASES/TREATMENT &
<br />DISPOSAL)
<br />Mr. Gilot advised that Mr. Jacob Klosinski, Wastewater, has submitted Change Order No. 9 on
<br />behalf of Thieneman Construction, Inc., 17241 Foundation Parkway, Suite 100, Westfield, IN
<br />46074, indicating the contract amount be increased by $27,084.00 for a new contract sum,
<br />including this Change Order, in the amount of $13,046,684.87. Upon a motion made by Ms.
<br />Maradik, seconded by Ms. Fritzberg and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 1 — CALVERT STREET LIFT STATION
<br />REPLACEMENT —PROJECT NO. 116-053 (WASTEWATER CAPITAL ACCOUNT)
<br />Mr. Gilot advised that Mr. Jacob Klosinski, Wastewater, has submitted Change Order No. 1 on
<br />behalf of 14RP Construction, Inc., 5777 Cleveland Road, South Bend, IN 46628, indicating the
<br />contract amount be increased by $10,805.80 for a new contract sum, including this Change
<br />Order, in the amount of $927,805.80. Upon a motion made by Ms. Maradik, seconded by Ms.
<br />Fritzberg and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT
<br />— CHIPPEWA AVENUE EMERGENCY REPAIRS —PROJECT NO 116 083F (COIT)
<br />Mr. Gilot advised that Mr. Villa, Engineering, has submitted Change Order No. 2 (Final) on
<br />behalf of JCI Bridge Group, Inc., PO Box 368, LaPorte, IN 46350 indicating the contract amount
<br />be decreased by $2,910.95 for a new contract sum, including this Change Order, of $180,853.30.
<br />Additionally submitted was the Project Completion Affidavit indicating this new final cost of
<br />$180,853.30. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried,
<br />Change Order No. 2 (Final) and the Project Completion Affidavit were approved.
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