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Online Priority Based Budgeting Implementation <br />The following steps define the scope of the project and implementation. Your first <br />time through there will include a one-time set-up component to each of the steps. <br />Then in renewal, software support is included to update each step to the new <br />budget numbers. <br />0. Project Kick-off <br />a. Set-up: Meeting to determine project time timeline. <br />b. Renewal: Each year we will meet to discuss the goals for the year <br />ahead. <br />Program Inventory - <br />a. Set-up: Define programs for your organization based on your <br />organization structure. Program inventory starting points based on <br />database of existing programs. <br />b. Renewal: Review Program Inventory. Update program inventories <br />based on the 1st time through. <br />2. Identification of Costs - <br />a. Set-up: Determine how to best map your accounting structure to <br />online priority based budgeting. Establish link between the two <br />systems. <br />b. Renewal: Update the existing costs to the new budget cycle <br />3. Program Costing - Allocation of Costs to Programs <br />a. Set-up: Determination of best set-up for allocation templates and <br />distribution to departments. <br />b. Renewal: Review of personnel and cost allocations. <br />4. Program Scoring and Review <br />a. Set-up: Define Definitions and Results. Distribution of Department <br />Scorecards followed by Peer Review. Review of final program quartile <br />assignments <br />b. Renewal: Scoring of any new programs. <br />5. Final Model Preparation <br />a. Set-up/Renewal: For either set-up or renewal the final step is to check <br />the costs identified have been 100% allocated to Programs. <br />Verification that all required Programs are scored and the model is <br />complete. <br />3 <br />