For an additional appropriation in Account MVH-13

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r 22 November 1968 MEMO TO: COMMON COUNCIL SUBJECT: MVH RESOLUTION FROM THE OFFICE OF THE CONTROLLER Around August the 3rd, while reviewing departmental budgets and expenditures , it was discovered that a monthly report, issued by the Controller' s Office, was misinterpreted by several of the department heads . Payroll checks for the second half of a month are dated the first of the following month. The report mentioned above which shows unencumbered balances at the end of a month, therefore, does not reflect the payroll for the last half of that month. Mr. Gartner, Street Commissioner, not realizing this , felt that he had a sufficient balance in his "Extra and Overtime" account to provide for his summer program, as well as snow emergencies this winter. By the time the misunderstanding was brought to light, the balance in MVH-13 had been reduced to a level too low for operation. In an attempt to correct this problem he held his MVH-12 account (Wages of Regular Help) to a bare minimum in order to build up a surplus . At the present time, the balance in MVH-12 is $72 , 352 . It is estimated that $19 , 000 for each of the three remaining pays , at a total of $54, 000 would be adequate. This would leave a surplus of $18, 352 . Approval of the request to transfer $9 , 000 would still leave $9 , 000 in MVH-12 . The amount requested for transfer, $9 , 000, would provide for four overtime pay periods at $2 , 000 each, plus a $1 , 000 cushion. This is the best estimate that we can give for overtime since emergencies cannot be forcast. ' James A. Bickel JAB/et