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REGULAR MEETING APRIL 25, 2017 119
<br />be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion,
<br />which carried.
<br />AWARD QUOTATION — 2017 TREE AND STUMP REMOVAL — PROJECT NO 117-009
<br />MVH
<br />Mr. Kevin Fink, Engineering, advised the Board that on April 11, 2017, quotations were received
<br />and opened for the above referenced project. After reviewing those quotations, Mr. Fink
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder,
<br />K&R Tree Service LLC, 1724 S Grant Street, South Bend, IN, in unit prices not to exceed
<br />$39,619.47. Therefore, Ms. Maradik made a motion that the recommendation be accepted and
<br />the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried.
<br />AWARD QUOTATION — NORFOLK SOUTHERN AND CANADIAN NATIONAL
<br />RAILROAD CROSSINGS AND QUIET ZONES MATERIALS — PROJECT NO 116 110
<br />LOIT
<br />Ms. Tara Weigand, Engineering, advised the Board that on April 11, 2017, quotations were
<br />received and opened for the above referenced project. After reviewing those quotations, Ms.
<br />Wiegand found that neither bidder submitted two (2) required letters confirming the compression
<br />strength and impact strength of the materials, required by the specifications. She stated Legal
<br />recommended she call them and request the letters if the company received them. When
<br />contacted, both bidders had the letters and submitted them immediately. Ms. Wiegand noted she
<br />then found that the low bidder did not bid on what was requested in the specifications and were
<br />therefore found non -responsive to the bid, so she is therefore recommending that the Board
<br />award the contract to the lowest responsive and responsible bidder, MGI Traffic Control
<br />Products, Inc., PO Box 421, Fairland, Indiana 46126, in unit prices not to exceed $45,966.40.
<br />Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation
<br />be awarded as outlined above. Ms. Dorau seconded the motion, which carried.
<br />REJECT QUOTATION — LEIGHTON PLAZA IMPROVEMENTS — PROJECT NO 117 054
<br />(SPECIAL DONATIONS)
<br />In a memo to the Board, Allie Schultz, Engineering, requested the Board reject the sole quotation
<br />received from Gibson -Lewis, LLC, for the above project. She noted the one (1) quote was
<br />opened on April 20, 2017, and was over budget and exceeded the allowable 5% maximum of the
<br />base bid for Mobilization and Demobilization per 2016 INDOT Specification Section 101
<br />requirements. Ms. Schultz noted the three (3) other contractors that quotes were requested from
<br />did not submit quotes. Therefore, upon a motion by Ms. Maradik, seconded by Ms. Dorau and
<br />carried, the quotation was rejected.
<br />APPROVE CHANGE ORDER NO. 1 — CORBY BOULEVARD SIDEWALK
<br />IMPROVEMENTS, DIVISIONS A B AND C — PROJECT NO 116-087 (MVH)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
<br />of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, indicating
<br />the contract amount be increased by $21,505.00 for a new contract sum, including this Change
<br />Order, in the amount of $155,591.18. Upon a motion made by Ms. Maradik, seconded by Ms.
<br />Dorau and carried, the Change Order was approved.
<br />APPROVE SCRIVENER'S ERROR CORRECTION TO CHANGE ORDER NO. 2 —
<br />IGNITION PARK INFRASTRUCTURE PHASE 1 C - PROJECT NO 114-063A (RWDA TIF)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted a supplement to Change Order
<br />No. 2 on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, IN 46614, indicating
<br />the contract amount be increased by $7,000 for a new contract sum, including this Change Order,
<br />in the amount of $4,277,077.38. Mr. Villa noted Change Order No. 2 was approved on April 14,
<br />2015 in the amount of $94,500, but the correct amount was $101,500 so he needs to correct the
<br />scrivener's error. Mr. Villa stated the subsequent Change Orders were based on the correct
<br />amount of $101,500, but the scrivener's error was just recently discovered when he went to close
<br />the project out. Mr. Villa added he needs to correct this error before he can close out the project.
<br />Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order
<br />was approved.
<br />APPROVE CHANGE ORDER NO. 8 — EAST BANK SEWER SEPARATION PHASE 5 —
<br />PROJECT NO. 114-062B (REDA TIF)
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