02092017 Agenda Review Session - Laserfiche WebLink

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AGENDA REVIEW SESSION FEBRUARY 9.2017 27 Mr. Nawrot noted this is also a replacement. He stated they are removing the 30 mph speed limit sign and replacing it with a 25 mph limit sign due to a service request related to the Olive Road overpass. - First Amendment to the Master Agreement — St. Joseph County Ms. Kara Boyles, Engineering, stated this agreement for the regional water and sewer district clarifies only the term of the agreement that has expired. Attorney Schmidt noted it goes back to the original agreement and extends it, adding there is no costs involved in the amendment. Mr. Gilot questioned the ten (10) year term, noting that is an exceptionally long agreement for the Board. Ms. Boyle stated they began discussions back in 2014. Mr. Gilot asked to review the term limit. - Bid Award— 2016 Manhole and Sewer Lining Ms. Boyles stated this bid was partially awarded at the end of 2016. She noted they would now like to award Alternates I through O using funds from 2017. She confirmed this request is within the sixty, (60) day limit to award. Mr. Gilot questioned if this would affect the bid order. Ms. Boyles stated it does not change the low bidder- - Quote Award — Corby Boulevard Sidewalk Improvements, Division C Ms. Boyles stated, like the Manhole and Sewer Lining bid, this was awarded at the end of last year for divisions A and B, and they would now like to use 2017 funds for Division C. She confirmed the award is within the sixty (60) day limit and is to the same low bidder. - Bid Award — Single Axle Lightning Loader Mr. George King, Purchasing, informed the Board that one (1) bidder did not bid the Alternate for CNG. He stated they are awarding to the low bidder that did bid the CNG. - Request to Advertise — City of South Bend Recycling Services Mr. Horvath statedhe and Attorney Schmidt had a meeting with the Solid Waste District and their attorney to see what options there are for City recycling. He explained the Solid Waste District is requesting a 70% increase on the rate and the City feels it is too much so they are lookingatoptions. Mr. Mueller questioned what the process is for getting out of the Solid Waste District. Attorney Schmidt stated he checked the statute and it's not difficult, there is no statutory prohibition and he can't find any agreement that exists. Mr. Gilot noted that the trash that goes to the landfill goes to a tax to support the district. If the City withdraws, their costs may go up substantially so they may want to work with the City. Mr. Horvath stated the City should be able to get a much better rate doing it on their own. Mr. Mueller asked if there is a thought that if we get a better rate_ we would we go back to work with them. Mr. Horvath stated the City will continue to work with them but it's a big district board. He noted Mishawaka has their own service, South Bend could do the same. Ms. Martin noted the name of the bid is changing to City -Wide Curbside Recycling. Mr. Horvath stated they will have a number of different alternates in the bid to see what the cost difference would be. - Special Rate Agreement —UN Tek UN Kote Attorney Schmidt stated this is a proposed agreement between the City and UN Tek UN Kote that is in the hands of their counsel for review. He noted it is for ten (10) years to allow the city to capture the savings over the ten (10) years, rather than removing that revenue_ Mr. Schmidt stated this is for the overall public benefit for a dedicated sewer line worth $3,200,000 over a ten (10) year period. He noted this is the first step for the Board to review, then the Council approval is being requested on February 27. Mr. Schmidt stated there is no automatic renewal but there is a requirement for UN Tek to present before the Council every year with the removal of the special rate if they fail to do so. Mr. Horvath stated a request for renewal would require the Board's approval and Council approval to show why they are entitled to the special rate. Mr. Schmidt noted they tried to do this in a way to motivate UN Tek to do this. Mr. Horvath stated they are the largest user, at about $2,400,000 a year in revenue. - Professional Services Agreement - American Structurepoint Mr. Horvath stated this is for a variety of miscellaneous work regarding downtown traffic. He stated they will be adding a permissive left mm lane in the Colfax east bound and west bound lanes. He noted before they do this, they need to review and go through a warrant process. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 11:24 am. BOARD OF PUBLIC WORKS Gary A. Grilot, President