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AGENDA REVIEW SESSION FEBRUARY9.2017 26 The Agenda Review Session of the Board of Public Works was convened at 10:31 a.m. on February 9, 2017, by Board President Gary A. Gilot, with Board Members Elizabeth Mamdik, Therese Doran, and James Mueller present. Board Member Suzann Fritzberg was absent. Also present was Attorney Michael Schmidt. The meeting was held in the 13`h Floor Boardroom. County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. Board of Public Works Clerk, Linda Martin. presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following items) from the agenda- - Resolution No.05-2017 ,.„ Mr. David Relos, Community Investment, stated this resolution is to accept the transfer of the Leighton Parking Garage back to the City. He added it authorizes the Board to transfer the shops to the Redevelopment Commission, and Ms. Maradik to sign, on behalf of the Board, all documents related to the subdivision of the property. Mr. Relos noted the parking garage stays with the Park Department. - Professional Services Agreement —Diane Villa Mr. Dan O'Connor, Information Technologies, stated this agreement is for training on very specialized software oriented for Police Departments. - Special Purchase — 5 Alarm Fire and Safety Equipment, LLC Mr. Todd Skwarcan, Fire Department, stated this equipment must be compatible with all the other county township fire departments. Attorney Schmidt noted the equipment is for rescue services so it is important to have compatible equipment with all departments outside of the city. - Request to Advertise — 2016/2017 Water Treatment Chemicals Mr. Brad VanOosterum, Utilities, stated they combined water and waste water chemicals in this bid to get the best price. Mr. Matt Bussell noted this will be bid on an annual basis instead of every two (2) to three (3) years. - Opening of Bids — 2017 Trucking of Belt -Pressed Biosolids for Land Application Mr. Jacob Klosinski, Wastewater, stated they would like to award this bid the same day as the opening. Mr. Eric Horvath, Director of Public Works, requested he have the previous year bid prices available for comparison. - Professional Services Agreement— Donohue & Associates. Inc. Mr. Klosinski stated there are gates upstream of the Wastewater Treatment Plant influent -- structures and this study is to look at the potential automation of the gates to control the flow into the facility. He noted the gates are locked and in such bad shape they can't control the flow. He added there is a critical piece of equipment used for reporting that they can't access. - QPA Proposal — GameTime Mr. John Martinez, Park Department, stated this proposal is for the Potawatomi Park Playgound surface replacement. He noted the current product is not meant for this type of climate and has reached its life span. - Professional Services Agreement— H.J. Umbaugh & Associates Ms. Jennifer Hockenhull, Administration and Finance, stated this is the third year for testing for IDEM for the closed landfill. She added IDEM requires an outside CPA firm to do the assurance test. Professional Services Agreement — Peters Municipal Consultants, I.TD Ms. Hockenhull stated this is for Fire and EMS revenue evaluations. - Amended Basement Valve Program Mr. Kieran Fahey, Director of CSO Project Management, stated this amendment to the program changes the wording to "limited to connection to City sewer system" instead of "limited to city residents", and adds the word "primary" to residence. - Professional Services Agreement —American Structurepoint Mr. Fahey stated this agreement is for the Leeper Park CSO tank design to meet the consent decree design requirements. Mr. Gilot asked if they will do a Certificate of Appropriateness for the Historic Preservation Commission. Mr. Horvath stated that will come much later, adding most of this is underground so you won't know it is there. - Downspout Disconnect Exemption Mr. Fahey stated this is the first exemption to come to the Board. Ile stated it is for a commercial historical structure with very limited space. He added they don't have room outside so they will need to keep their downspouts connected in the basement. Change Order— Randolph Street Basin Emergency Repairs Mr. Roger Nawrot, Engineering, stated the August storm damage delayed the award of this project so they are requesting an extension of thirty (30) days to cover the loss of that time. - Traffic Control Device —Removal