01242017 Board of Public Works Meeting

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REGULAR MEETING JANUARY 24, 2017 18 RESOLUTION NO. 01-2017 A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA APPROVING THE CHANGE IN THE EFFECTIVE DATE OF ANNUAL PAY INCREASES WHEREAS, the City of South Bend, Indiana ("City") typically increases salary and hourly payroll rates for bargaining employees, non -bargaining employees and elected officials effective January 1st of each year; and WHEREAS, the date of January Pt often occurs during the middle of a scheduled bi-weekly payroll period and, thus, make the calculation of gross pay cumbersome for the Human Resources and Payroll Departments because of the need to use different hourly pay rates for hours worked before January 1 st and hours worked after January 1 st, and WHEREAS, the City budgets for salaries and wages on a cash basis using the new payroll amounts approved in the collective -bargaining, non -bargaining and elected official salary ordinances, and WHEREAS, under the current payroll procedure, some employees question the accuracy of their gross and net pay amounts on their initial paycheck (and believe that they are understated) because some of the hours earned are paid at the old payroll rate, and WHEREAS, the City desires to be open and transparent with its employees and to process payroll in an efficient and cost-effective manner. NOW, THEREFORE, BE IT RESOLVED by the City of South Bend Board of Public Works as follows: The effective date of salary and hourly payroll increase will be the first pqy date of the new year and will cover all hours earned during that pay period, including hours earned during the preceding calendar year. 2. The cost of implementing this resolution is approximately $33,000 per year and will be paid for by departmental salary budgets during 2017. The cost will be included in the salary budgets for future years. 3. This Resolution shall be in full force and effect after its adoption by the City of South Bend Board of Public Works and will be retroactive to the pay date of January 13, 2017 and cover the pay period dated December 24, 2016 through January 6, 2017. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on January 24, 2017, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Suzanna Fritzberg s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 02-2017 — A RESOLUTION OF THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS ON PARKING AT THE SOUTH BEND WATER WORKS FACILITY Upon a motion made by Ms. Fritzberg, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.02-2017 RESOLUTION OF THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS F 1