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REGULAR MEETING DECEMBER 22.2016 407
<br />OPENING AND AWARD OF QUOTATIONS SOUTH BEND FIRE DEPARTMENT
<br />STATION EXHAUST REMOVAL E AJIPMENI' (,FIRE DEPARTMENT SMALL
<br />EQUIPMENT)
<br />Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for
<br />the above referenced project. The following quotations were opened and read:
<br />HASTINGS AFR ENERGY CONTROL INC.
<br />5555 S Westridge Drive
<br />New Berlin, WI 53151
<br />Quotation was submitted by DuWayne Bohrer
<br />QUOTATION: $19,780.00
<br />AIR CLEANING SYSTEMS INC.
<br />8 Sunset Drive
<br />Latham, NY 12110
<br />Quotation was submitted by Anthony Milanese III
<br />QUOTATION: $25,800 (Quote Paperwork not Properly filled Out)
<br />Upon a motion made by Ms. Doran, seconded by Mr. Mueller and carried, the above quotations
<br />were referred to the Fire Department for review and recommendation. After reviewing those
<br />quotes, Mr. Todd Skwarcan, Fire Department, recommended that the Board award the contract to
<br />the lowest responsive and responsible quoter, Hastings Air Energy Control, Inc., in the amount
<br />of $19,780. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the
<br />quotation be awarded and the contract approved as outlined above. Ms. Doran seconded the
<br />motion, which carried.
<br />AWARD BID — ONE (1) OR MORE, 2016 OR NEWER ONE TON TWO -WHEEL DRIVE
<br />DUMP TRUCK (WATER WORKS CAPITAL)
<br />Mr. Jeff Hudak, Central Services, advised the Board that on December 13, 2016, bids were
<br />received and opened for the above referenced truck. After reviewing those bids, Mr. Hudak
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Jordan Ford, 609 E Jefferson Boulevard, Mishawaka, IN 46545, in the amount of $48,493.
<br />Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be
<br />awarded as outlined above. Mr. Mueller seconded the motion, which carried.
<br />AWARD BID — WASTEWATER TREATMENT PLANT DIGESTER GAS UTILIZATION —
<br />PROJECT NO 116.05OR (WASTEWATER CAPITAL IMPROVEMENTSIOTHER
<br />CONTRACT(JAI, SERVICES)
<br />Mr. Jacob Klosinski, Environmental Services, advised the Board that on December 8, 2016, bids
<br />were received and opened for the above referenced project. After reviewing those bids, Mr.
<br />Klosinski recommended that the Board award the contract to the lowest responsive and
<br />responsible bidder Thieneman Construction Co., Inc., 17219 to
<br />Parkway, Westfield, IN
<br />46074, in unit prices not to exceed $754,000. Therefore, Ms. Doran made a motion that the
<br />recommendation be accepted and the bid be awarded as outlined above. Mr. Mueller seconded
<br />the motion, which carried.
<br />AWARD BID — FIRE STATION NO 4 — PROJECT NO 116 06 (RWDA TIF)
<br />Mr. Kevin Fink, Engineering, advised the Board that on December 13, 2016, bids were received
<br />and opened for the above referenced project. After reviewing those bids, Mr. Fink recommended
<br />that the Board award the contract to the lowest responsive and responsible bidder Gibson -Lewis.
<br />LLC, 1001 W 1 lth Street, Mishawaka, IN 46544, in the amount of $3,057,900 for the Base Bid
<br />plus Alternates 7, 8 and 9. Representatives from Gibson Lewis were present. Attorney Shawn
<br />Ryan stated Gibson -Lewis had sent communication to the city requesting to withdraw their bid.
<br />Mr. Ryan stated Mr. Lingenfelter, Gibson Lewis, LLC, sent a letter informing the engineer of a
<br />clerical error in their bid. He explained they discovered after the bid opening that a portion of the
<br />project that should have been included, was left out. He noted it reduced their bid over $200,000,
<br />He stated he provided legal precedence from Indiana law and other States that allows a bid to be
<br />released in the presence of a clerical error. He stated rather than buyer's remorse, in Indiana the
<br />general rule is that clerical errors are excusable mistakes that allow release from a bid. He noted
<br />that is the basis for the withdrawal and that was communicated with the City's Legal Department
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