10/01/73 Board of Public Works Minutes

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REGULAR MEETING OCTOBER 1, 1973 369 L, A regular meeting of the Board of Public Works was convened at 9:30 a.m. with all members present. City Attorney James A. Roemer was also present. Minutes of the previous meeting were reviewed and approved. OPENING OF BIDS - THREE USED ALUMINUM CAPS FOR PICK-UP TRUCKS This was the date set for receiving bids for the sale of three used aluminum caps from the Bureau of Streets. The Clerk tendered proofs of�,publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Curtis L. Crofoot C & S Leasing Company 1008 W. Sample Street South Bend, Indiana Nick P. Rodick 612 S. Jackson Street South Bend, Indiana Ed Dobski 1841 N. Brookfield Street South Bend, Indiana Bid - $255.00, Bid - $100.00 Bid - $ 50.00 Upon motion made, seconded and carried, the Board awarded the sale of the caps to Curtis Crofoot on his high bid of $255.00. OPENING OF BIDS - LIQUID CALCIUM CHLORIDE SYSTEM This was the date set for receiving bids for a liquid calcium chloride system for the Bureau of Streets. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. One bid was received and was opened and publicly read: Stephen Highway Industries, Inc. Bid - $8,030.00 1011 Lunt Avenue Schaumburg, Illinois 60172 The bid was accompanied by a Cashier's Check in the amount of 10% of the bid. However, the bid was not on the prescribed form and there was no non -collusion affidavit filed. Mr. Roemer suggested that since this was the only bid received and since Mr. Clyde Hicks, President of the Company, was present, the Board'coutd allow Mr. Hicks to fill our Form 95 and the non -collusion affidavit and then take action on the bid. Mr. Hicks presented a completed Form 95 and a notarized non - collusion affidavit to the Board. Upon motion made, seconded and carried, the Board awarded the bid to the Stephen Highway Industries, Inc. AUTHORIZATION OF PAYMENT - ARCHITECTS.FEES AND TRAVEL EXPENSES - CIVIC CENTER Mr. Charles F. Lennon, Jr., Director of the Department of Redevelopment, was present. He submitted to the Board claims for Travel Expenses in the amount of $583.17 and for Programming and Pre -Schematic Services in the amount of $7,893.35 for the Civic Center Architects. The claims had been approved by Mr. Lennon and by the Civic Center Authority. Upon motion made, seconded and carried, the Board;: approved the claims for payment. ADOPTION OF VACATION RESOLUTION NO. 3383, 1973 Upon motion made, seconded and carried, the Board adopted the following resolution: VACATION RESOLUTION NO. 3383, 1973 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, that it is desirable to vacate the following: Alley between Colfax Avenue and Washington Street from Notre Dame Avenue west to the east right-of-way line of the North -South alley. Lying between Lots No. 307 and 308 as shown on Cottrell's First Addition to the Town of Lowell, now the City of South Bend. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual utilities.