12/12/77 Board of Public Works Minutes

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DECEMBER 12, 9977 REGULAR MEETING f BID OPENING - OPERATION AND MAINTENANCE OF SOUND AND LIGHTING SYSTEM AT CENTURY CENTER This was the date set for receiving bids for the operation a'hd maintenance of the sound and lighting system at Century Center for 1978• Mr. McMahon noted that the Board was opening these bids on behalf of the Board of Managers for Century Center. The Clerk i�Countyproofs News whipublication foundito becsuffichent. South Bend Tribune and the Tr The following bids were opened and publicly read: Audio Services Company South Bend, Indiana Bid - $21,274.00 Upon motion made by Mr. McMahon, seconded was referred to the Century Center Board Bid was signed by Phillip L. Ostrander, non -collusion affidavit was in order and a certified check was submitted. by Mr. Brunner and carried, the bid of Managers for review and recommendation. ASSESSMENT ROLL NO. 2981 APPROVED - CREST MANOR SEWERS This being the date set, hearing was held on Assessment Roll No. 2981 for the construction of sanitary sewers in Crest Manor, Section 1, on Miami Road, Berkshire and Raleigh Drive, authorized under Improvement Resolution No. 3449, 1977. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Notices of the assessments were mailed to each property owner listed on the Assessment Roll. Mr. McMahon noted that this is a Barrett Law project and the purpose of the hearing is to allow any property owner who might wish to discuss the amount of his assessment to be heard. He pointed out that the construction cost was under the estimate, resulting in a reduction in the total cost listed on the preliminary assessment roll of approximately $120 on each assessment. Mr. Clement Wachowiak, 1230 Berkshire Drive, was present and asked the Board what he could do about damage to his property caused by the contractor using his lot during construction. Mr. Wachowiak said he had been contacted by the contractor and advised that some property owners would not let him bring equipment acrossome their lots. Mr. Wachowiak agreed to let the contractor use his property butshrubbery and his lawn have been damaged and he has been unable to contact the contractor regarding this damage. Mr. McMahon said the Board has control over the contractor with respect to the installation of the sowers ers butregnot o over rding theany private agreement between the contractor and a property use of property. He said the Board would be willing to contact the contractor on Mr. Wachowiak's behalf to ask that the matter be resolved but stressed that the Board is not involved in this private agreement. David A. Wells, Manager of the Bureau of Design and Administration, introduced Mr. Robert Shanafelt to the Board and noted that Mr. Shanafelt is a property owner involved in this sewer construction and was instrumental in getting the project underway. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Assessment Roll No. 2981, for the Crest Manor, Section 1 sewer construction. CHANGE ORDER AND COMPLETION AFFIDAVIT APPROVED - WESTERN AVENUE OFF-STREET PARKING A change order in the contract with Walsh & Kelly, Inc. for the Western Avenue Off -Street Parking Project was submitted to the Board. The Change Order increases the contract by $9,489.74 and adjusts the contract to as -built quantities, including removal and replacement of sidewalk to match grade and provide drainage. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Change Order was approved. The Project Completion AFfidavit for the project was submitted to the Board for approval by Patrick M. McMahon, Director of Public Works, and John E. Leszczynski, 182. Manager of the Bureau of Public Construction. Total project cost was$51Board89• Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, t approved the Project Completion Affidavit subject to the filing of the required maintenance bond.