09/06/77 Board of Public Works Minutes

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1 REGULAR MEETING SEPTEMBER 6, 1977 The Board meeting was reconvened at 3:00 p.m. by President Patrick McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen in attendance. Deputy City Attorney Terry A. Crone was also present. APPROVAL OF LETTER OF AGREEMENT FOR PHASE ONE OF DISCOVERY HALL SUBJECT TO ,FUNDING Richard Welch, Director of Discovery Hall Museum, was present and submitted.to the Board a letter of agreement from Joseph A. Wetzel Associates for Phase One of the design exhibits for Discovery Hall. Total cost of the services outlined in the letter is $13,940.00. Mr. Mullen explained that there are to be no City funds expended but there will be a fund drive conducted to raise the necessary money. Mr. Brunner said it would be difficult for the Board enter into a contract for which there are no funds. Mr. Welch said they would like an agreement in order to establish goals for the fund drive. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the agreement subject to acquisition of the funding and referred the letter to the Legal Depatment for the preparation of an appropriate document for signature. CENTURY CENTER BIDS READ Mr. McMahon reported that four bids received for Century Center equipment were not in compliance with the specifications in that they did not provide certified checks or bid bonds as required in the notice. Deputy City Attorney Terry A. Crone advised the Board that this was a technical defect not a fatal defect and could be corrected. He notified the four bidders that the Board would consider their bids if proper bid security was delivered to the Board office by the close of the business day on Friday, September 2, 1977. Mr. Crone stated that three of the bidders, American Seating Company, GF Business Equipment Company and Wenger Corporation have supplied certified checks and their bids can now be read. Midwest Cabinet Company, Charles Howell, President, received notice from Mr. Crone regarding submittal of a bid bond or certified check but has not submitted a bond or a check at this time. Upon motion made by Mr. Brunner, seconded by Mr. McMahon and carried, the Board rejected the bid of Midwest Cabinet_ Company and the bids of the other companies were now read as follows: GF Business Equipment Company Youngstown, Ohio Bid Voluntary Alternate Stacking Chairs and Dollies Voluntary Alternate Stacking Chairs and Dollies Wenger Corporation Owatonna, Minnesota Bid was signed by Richard C. Anderson, non -collusion affidavit was in order and a certified check in the amount of $11,792.50 was submitted. Bid -Portable Stage Voluntary Alternate $49,448.00 $117,925.00 $ 74,725.00 Bid was signed by Vern O. White, non -collusion affidavit was in order and a certified check in the amount of $4,944.80 was submitted. The bid of the American Seating Company was read on August 29, 1977. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Civic Center Board of Managers and the Hotel -Motel Tax Board for review and recommendation.