09-07-16 Personnel and Finance - Laserfiche WebLink

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Committee Chair White asked if those numbers referred to tickets that were issued, not collected, and do we not know at this point the collection status of these. Ms. Johns stated that is correct, and these numbers are just from 2016 through August 31St Mr. Wilkerson explained that people have thirty (3 0) days to comply and pay the invoice, then it gets sent to the Legal Department. We believe the Legal Department holds onto it for about thirty (30) days before they send it to Krisor for collection. We don't know for sure how long they hold it, but what we are trying to do in this case is build up cases and lump them together for individuals that have multiple tickets. Now we are holding them and sending them as a batch instead of sending them individually. Mr. Wilkerson asked what the Clerk's Office does in terms of batching tickets together. Kareemah Fowler, City Clerk, stated that there are more invoices for cutting the grass than citations, so pulling them out of the system is a gray area. But we it do it similarly, even with parking tickets. Mr. Wilkerson stated that it could take up to six (6) months before the tickets go to collections. Committee Chair .White asked if they get any feedback from the Legal Department when the tickets have been paid. Mr. Wilkerson stated that the information comes back to Code Enforcement. Batching the tickets reduces the backlog as well. Health and Public Safety Committeemember Dr. Ferlic stated it may be convenient, but it is not a good way to collect money. It should be ninety (90) days at most. You can't run a business this way. Ms. Johns continued that Code Enforcement has beaten their goal in the rates of properties that have been cleaned by owner. We are also using the N.E.A.T. crew to try to track down who might have dumped something so we can go after the owner rather than use it as an uncontrolled dump. Mr. Wilkerson stated that the Department of Code Enforcement will have staff changes in 2017. They are looking to hire a deputy director and switch to two (2) part-time office positions. We've currently been using one (1) as a temporary part-time employee, and we'd like to make that a permanent part-time position. We're also going to eliminate the full -time Secretary IV from our staff. We are looking at changing the remaining Secretary IVs to Administrative Assistant to Code, a Supervisor II to Supervisor IV in the N.E.A.T. crew, and Animal Control Assistant to a Shelter Operations Manager. This keeps the full -time head count at twenty -eight (28) and part-time at five (5), which is not an increase in the full -time head count at all. Committee Chair White asked if he will show the Council the financial impact of those changes. Mr. Wilkerson answered yes. 11