08-17-16 Personnel and Finance - Laserfiche WebLink

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OFFICE OF THE CITY CLERK KAREEMAH FOWLER, CITY CLERK PERSONNEL & FINANCE AUGUST 17.2016 5:05 P.M. Committee Members Present: Karen White, John Voorde & Regina Williams - Preston (late) Absent: Gavin Ferlic Other Council Present: Tim Scott & Jo M. Broden Others Present: Kareemah Fowlers, Alkeyna Aldridge, Kathleen Cekanski- Farrand, Adriana Rodriguez Agenda: Budget Hearing Session #2: Mayor's Office, Legal & Dept. of Public Works Committee Chair White called the Personnel and Finance Committee to order. She noted the Committee did not reach a quorum, but that Councilmember Williams- Preston did alert the Office of the City Clerk that she would be arriving late. The session marked the second meeting in a series of Budget Overview discussions. The first of which was held on Monday, August 15th and reviewed budget proposals of the Department of Finance & Administration, as well as, Innovation and Technology. Today's proposals, Committee Chair White explained, will be presented by the Mayor's Office, Legal Department and Department of Public Works. Committee Chair White asked City Controller John Murphy if it would be possible to receive budget packet information beforehand, giving the Committee ample time to review materials before the actual budget session. She also expressed the need to build in time for additional questions before each budget hearing, giving Councilmembers ample time to review and address concerns of earlier presentations while giving the respective departments ample time to respond. Committee Chair White said she would collaborate with City Controller John Murphy to facilitate an updated schedule. She proceeded to explain that Public Works is a large department and a follow -up presentation has always been necessary in the past. Committee Chair White introduced James Mueller, Mayor's Chief of Staff, to begin the Mayor's Office budget presentation. She encouraged Councilmembers to make notes but to hold their questions until the end in the interest of time. 455 County -City Building • 227 W. Jefferson Boulevard • South Bend, Indiana 46601 Phone 574- 235 -9221 • Fax 574- 235 -9173 • TDD 574- 235 -5567 • www.SouthBendIN.gov JENNIFER M. COFFMAN ALKEYNA M. ALDRIDGE JOSEPH MOLNAR CHIEF DEPUTY/ CHIEF OF STAFF DEPUTY/ DIRECTOR OF POLICY ORDINANCE VIOLATION CLERK