06/06/77 Board of Public Works Minutes

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REGULAR MEETING JUNE 6, 1977 PUBLIC HEARING - REVENUE SHAPING APPROPRIATION FOR DISCOVERY HALL This was the date set for a public hearing on AN ORDINANCE APPROPRIATING $27,950 FROM THE FEDERAL ASSISTANCE GRANT, COMMONLY REFERRED TO AS GENERAL REVENUE SHARING, FOR VARIOUS ADMINISTP.ATION AND FIlIA14CE PROGRAMS TO BE ADMINISTERED BY THE CITY OF SOUTH BE14D THROUGH ITS DEPART11ENT OF ADMINISTRATION AND FINANCE. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. McMahon noted that the ordinance has been filed with the Common Council and is for Discovery Hall Museum in Century Center. Richard Welch, Director of Discovery Hall, was present and reported that the appropriation is to cover the first phase in the planning, design and construction of the permanent exhibits in Discovery Hall Museum. The City has received a letter of proposal from Joseph. Wetzel Associates for the design work. Mr. McMahon then reported that, in accordance with guidelines formulated for such appropriations, information about this public hearing has been forwarded to the following senior citizen groups, with the request that the information be posted for the information of members: Foster Grandparents, Hansel Neighborhood Service Center, Harvest House Centers, Howard Park Senior Citizens' Center, R.E.A.L. Services, Retired Senior Volunteer Program and Senior Citizens' Group of LaSalle Park. There was no one present who wished to speak on the natter and no written cor_nments were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the information was filed and will be transmitted to the Common Council, along with the minutes of this meeting. CONDITIONED NOTICE TO PROCEED AUTHORIZED FOR JOSEPH WETZEL ASSOCIATE Richard Welch, Director of Discovery Hall Museum, submitted a request to the Board to allow Joseph Wetzel Associates to begin Phase One of the design work under the letter of proposal they submitted to the City up to the amount of $5,000, until approval of the appropriation is received from the Common Council. Mr. McMahon made a motion that the Board approve a conditional notice to proceed and request the Board's attorney to prepare such a Notice to Proceed, with a limit of $5,000 until funding is approved, and with the agreement to contain a provision that there will be no penalty for termination of the contract at the $5,000 amount. Mr. Brunner seconded the motion and it carried. BID AWARDED COIIDITIO14ALLY - STREET DEPARTMENT TRACTOR WITH LOADER Patrick M. McMahon, Director of Public Works, reported to the Board that the bids for a tractor with front end loader for the Bureau of Streets had been reviewed and he recor_nended that the Board accept the low bid of A. 11. Choitz & Company of $6,278.00 for the vehicle, subject to approval of the funding. Upon motion made by Mr. Mcl-lah-on,:seconded by Mr. Brunner and carried, the Board awarded the bid conditioned upon approval of the funding. AGREEl1ENT FOR NORTHEAST DRAINAGE FACILITIES APPROVED An Engineering Agreement with Cole Associates, Inc. to serve as Consultant for Study, Development and Construction of Storm Drainage Facilities in an area of the Northeast Section of South Bend, Indiana, bounded by: the north Corporate Limits, (South Bend Avenue) on the north, Eddy Street on the west, Ironwood Drive on the east and Mishawaka Avenue on the south; was submitted to -the Board. The agreement was reviewed by the Legal Department and is in the amount of $32,530. The appropriation has been approved by the Common Council. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the agreement was approved.