01/04/77 Board of Public Works Minutes

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M I* RE, GULAR 11EETING JANUARY 41 1977 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Tuesday, January 4, 1977 by Thomas J. Brunner, Jr. in the absence of a Chairman. 11r. Brunner and Patrick 11. 11cl1ahon, Director of Public Works, were present, as was Deputy City Attorney Georgia Luks . 11r.. Brunner made a motion that 11r. 11c1lahon be appointed Chairman Pro-Tem for this meeting, until such time as the full Board has the opportunity to elect a President of the Board of Public Works. 11r. 11cliahon seconded the motion and it carried. APPP.OVAL OF III14UTES DELAYED Upon motion made by 11r. 11c1lahon, seconded by 11r. Brunner and carried, the approval of minutes of the December 28 and December 30 meetings of the Board was delayed until the next meeting. OPENING OF BIDS - VEHICLE, BUREAU OF ENGINEERING This was the date set for receiving bids for one vehicle for the Bureau of Engineering. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Gates Chevrolet Company Bid was signed by Garry E. Westfall, South Bend, Indiana non -collusion affidavit was in order and a certified check in the amount of $475.00 was submitted. Bid - one 1977 Impala - $5,976.12 less Trade -In 1,227.12 Net $4,749.00 Freeman Spicer Bid was signed by J. Spicer, South Bend, Indiana non -collusion affidavit was in order and a 10% bid bond was submitted. Bid - One 1977 Fury - $5176.97 less Trade -In 100.97 Net 5076.00 Basney-Ford -.Deputy City Attorney Georgia Luks advised the Board that the bid from Basney Ford should not be read, as the non - collusion affidavit was not notarized. Mr. 11cMahon said an improperly executed non -collusion affidavit was considered a substantial defect in the bid and it would not be read. 11r. 11c1lahon made a motion that the bids be referred to the Department of Public Works for review and recommendation. 11r. Brunner seconded the motion and it carried. 11r. Gene Evans, Civic Planning Association, asked why the City had bid a full-sized car. 11r. 11cllahon explained that this is the City Engineer's car and is used to go back and forth on all public works business, including trips to Indianapolis and Chicago, and must be able to accommodate five or six persons comfortably and, for this reason, the specifications were written for the larger car. PUBLIC IIEARI14G - VACATION RESOLUTION NO. 3435 - NOP.TH-SOUTH ALLEY BET 1EEN 11EADE AND FRE11014T STREETS This Baas the date set for holding a public hearing on Vacation P.esolution No. 3435, for the vacation of the north -south alley between Meade Street and Fremont Street, from the south right-of-way line of Lawton Street to the north right-of-way line of the east - west alley between Lawton -Street and Orange Street, the alley being