12/20/76 Board of Public Works Minutes

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REGULAR MEETING DECEMBER 20, 1976 Bath Insurance Agency, Inc. 7. Premiums To be indicated as follows: $1000 $5000 $25,000 Deduct Deduct Deduct A. Annual Installment or (Net) Preium Fire and Supplemental 133 053 123,451 109,735 All Risks 14'623 13,563 12,Q60 Upon motion made by Mr. Farrand and seconded by Mr. Brunner and carried, the insurance proposals were referred to the City Controller's office for review and recomendations. JEFF SPICED. RE: FIRE- DEPARTHEINT VEHICLE BID REJECTION Jeff Spicer, Freeman -Spicer, Inc., was present and asked to speak to the Board. On December 13 the Board rejected all bids submitted for six vehicles for the Fire Department. Freeman - Spicer was the apparent low bidder. Mr. Spicer stated that he received a letter from the Board informing him of that and he would like to express his dissatisfaction concerning the bid rejection. He feels the Board has treated Freeman -Spicer unfairly and unjustly and that the Board did not show an;T reasonable reason why the bids were rejected and why the specifications were revised. He said the Board has put them at a disadvantage should they bid again on these vehicles. Mr. Spicer expressed concern that some third party who did not bid may have approached the Board after bids were opened and influenced the Board. Fie feels that Freeman -Spicer is entitled to the bid since they bid in good faith and were the low bidder. Mr. Farrand noted that to his knowledge no one was contacted by a third party. Mr. Brunner said the Board has the ability to accept or reject bids after opening, fie said after the bids were opened an inadequacy in the bids was noticed. Mr. Brunner also wanted to emphasize that no third party approached the Board. The Board was concerned because they did not receive bids from all eligible manufacturers of this egiuipnent°ard that the bids may have been unduly restrictive. Mr. Farrand said the Board will go ahead with the readvertising bids for the six Fire Department vehicles. BIDS ADVERTISED - FUEL REQUIREMENTS FOR 1917 The Department of Public Works, in cooperation with the Controller's office, has prepared specifications for petroleumi supplies for the City during the calendar year 1977. Information now available indicates that controls have been lifted to the extend that suppliers can bid on this material. Mr. Farrand recommended that the Board advertise for petroleum products' for use throughout the City. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the Board approved the advertising of petroleum bids for the calendar year 1977, with bids to be received on January 10, 1977. BIDS ADVERTISED - JANITORIAL SERVICES FOR 11. S. F. The Board received a request from Joseph Paszli, Manager of the Municipal Services Facility, to advertise for bids for Janitorial Services for the Municipal Services Facility for the period of February 1, 1977 through Januar_;r 31, 1973. Upon motion made by Mr. Farrand, seconded by Mr. Mullen°and carried, the Board approved the advertising of bids for janitorial services, with bids to be received on January 10, 1977. 1