10202016 Agenda Review Session - Laserfiche WebLink

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AGENDA REVIEW SESSION OCTOBER2_ 0� 331 for those that can't attend and will send out an addendum to cover the pre -bid meeting. Attorney Schmidt stated they need to be thorough in their addenda to be consistent in relaying information to all bidders. - Request to Advertise — Wastewater Treatment Plant Calvert Street Lift Station Replacement Mr. Klosinski stated this lift station replacement is being reconstructed to accommodate future growth and will serve the PotawatomPs development area. - Request for Proposals — Venues, Parks, and Arts IIVAC Preventative Maintenance, and Waste Management and Recycling Services Mr. John Martinez, Park Department, stated with the merging of several departments, they are looking at consolidating all contracts to better serve the city. He noted these proposals will have a review committee assigned and the waste management contract will have a recycling rate they would like to capture. - Change Orders o Jefferson Boulevard Striping, Phase 1 Mr. Kevin Fink, Engineering, stated the one (1) day extension is because the city was a day late on issuing the notice to proceed o Demolition of Vacant and Abandoned Houses, Phase IX, Division A Mr. Fink explained this increase is due to one (1) house that had a foot of water in the basement that had to be cleaned up. o Demolition of Vacant and Abandoned House, Phase IX, Division C Mr. Fink stated this reduction is from the elimination of one (1) house on the list of demolitions that entered into a repair agreement. o Coquillard Primary Safe Routes to School Mr. Fink stated this increase is due to INDOT's design to blend a curb ramp into the roadway that was communicated to the contractor, but was unacceptable. He noted that since the City gave the contractor INDOT's advice, they are responsible for paying for the patch. o Curb and Sidewalk Construction Mr. Kerr stated this eight (8) additional days is due to a request by the city to put a hold on work while they reviewed the cost of overruns. The topsoil and sodding was not completed so the contractor is asking for the additional days to finish. o Martin Luther King Jr. Recreation Center HVAC Revisions — Ms. Nadia Correa, Engineering, stated these additional days are due to a delay in the award of the bid. She explained all of the bids came in high and needed extra review which threw off the schedule. She noted additionally the contractor didn't order parts until after the Notice to Proceed was issued after the pre -construction meeting so there was a delay. o East Bank Sewer Separation, Phase 5 Mr. Toy Villa, Engineering, stated this Change Order includes a request for ninety-three (93) additional days for tree removal and shaping of the slope. He noted they encountered a soil issue on St. Peter Street and the contractor is asking for the extension. He explained the work won't be done until spring and the street will not be opened during the winter. The Board questioned why they couldn't open it and then recluse it. Mr. Kerr stated the contractor has the responsibility to maintain the project site. If he has it open, he will have to maintain the street and sidewalk. He noted the area that has been worked on will be opened; only St. Peter St. will be closed for the winter. Mr. Jilin Kain, Public Works, added part of the conditions for the ninety-three (93) day extension is to open up all of the rest of the streets. Mr. Villa noted the contractor can't charge the City during the winter when they are not working. - Vacation — East/West Alley West of Park Avenue to First North/South Alley Between Manitou Place and Riverside Drive Ms. Maradik questioned Mr. Corbin Kerr, Engineering, why he isn't requiring a chamfer as he has in other recent vacation requests. Mr. Kerr stated this alley is not currently used by cars or trucks; it is not an improved alley. Mr. Matt Longfellow, Engineering, stated the east/west alley is overgrown and not used.. Mr. Kerr stated only in cases where the pathway is currently used by vehicles would they require a chamfer at a T-intersection. Ms. Maradik stated she just wants to be consistent in the requirements and policy, noting a chamfer can be very onerous on the Petitioner or property owner that has to pay for it. - Resolution No. 49-2016 — Establishing and Posting Reduced Speed Limits Ms. Theresa Harrison, Engineering, stated currently the city engineering office has the authority to establish speed limits, but there are limits on how much they can reduce them. She noted this resolution clarifies how it can be done and lays out a policy for the procedure for the public. Attorney Schmidt stated the power already exists, this is just creating consistent policy. Mr. Kerr added this creates a policy we can give to the public with the guidelines that must be met.