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INTER -OFFICE MEMORANDUM <br />Information Technologies Department <br />227 W Jefferson Blvd (574)245-6000 <br />TO: Board of Public Works, Linda Martin <br />CC: Dan O'Connor, Michael Schmidt, George King, John Murphy, <br />Shawn Delahanty <br />FROM: Michael E. Sniadecki <br />SUBJECT: COSB Cisco SMARTnet Renewal <br />DATE: 10/27/16 <br />Members of the Board, <br />Please see the attached quote to renew our COSB Cisco SMARTNet contracts for three <br />years. COSB has many critical pieces of Cisco equipment throughout each location. The <br />Office of Innovation and Technology team has reviewed the quote and give favorable <br />recommendation as well. Network Solutions, Inc. has worked with us to determine our <br />following needs: <br />• Accurate equipment list <br />• One Cisco Partner for all services <br />• One Co -terminus end date for all contracts <br />• Correct coverage on all equipment, minimizing risk <br />• Correct version of Unified Communication (VoIP) licenses reflected on contracts <br />• Ongoing contract management <br />This proposal meets and exceeds the contracted QPA discount for a multi -year contract. <br />The total cost for this renewal is $229,961.78 which equates to 3 annual payments of <br />$76,653.93 (final payment information will be provided by Cisco Capital). Based on <br />current equipment list the annual price for coverage is $97,053.85. <br />SMARTnet is a Maintenance Contract for a Cisco Equipment or Software. At minimum <br />we have technical support directly from Cisco. This technical support includes getting <br />proper IOS image, firmware, or updates/patches for our Cisco products. The support <br />also includes configuration assistance, network setup, and even in some cases replacing <br />damaged equipment with new equipment. <br />Thank you, <br />Michael E. Sniadecki <br />