09/13/82 Board of Public Works Minutes

Home Browse Search

um REGULAR MEETING SEPTEMBER 13. 1982 the lease requirements and, in addition, asked the Board to consider the inclusion of two consecutive options to renew at the same rental per year, the first option being for a period of three years, and the second for a period of five years. Mr. Hill stated that he had no objection to the inclusion of one option to renew. It was suggested that, since Senor Kelly's would be responsible for the maintenance of the entire alley, even though they were only leasing a portion of it, an increase in any option renewal price was not necessary. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the bid of Edmarde's Inc. was awarded, and the matter referred to the Legal Department for drafting of the appropriate Lease Agreement to reflect two additional option renewals at the same rental per year as requested by Edmarde's. APPROVE AGREEMENT - CONSTRUCTION OF OVERHEAD BRIDGE AT OLIVE &SAMPLE Mr. Leszczynski advised that an Agreement had been executed by St. Joseph County for construction of the Olive/Sample Overpass. He stated that, upon completion of the Overpass, the city would be required to maintain all approaches and, because of that, approval by the Board was necessary on the Agreement between St. Joseph County and the Consolidated Rail Corporation for construction of the overpass over Conrail's tracks. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Agreement was approved. APPROVE CONTRACT - MONROE/SAMPLE REDEVELOPMENT, PHASE II (RIETH-RILEY CONSTRUCTION) Mr. Leszczynski stated that a contract had been prepared and executed by Rieth-Riley Construction Company for Phase II of the Monroe/Sample Redevelopment Project, in the amount of $239,679.25, in accordance with the low bid awarded to Rieth-Riley on August 30, 1982. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the contract for the above project was approved, and the required Performance Bond and Labor and Materials Payment Bond were filed. APPROVE AGREEMENT - INDIRECT COST STUDY (McGLADREY HENDRICKSON & CO.) Mr. Kernan stated that the administration was attempting to create a fair and reasonable method of allocating indirect costs from selected city support functions to selected city receiving functions. He advised that, by doing so, the entire budgetary process would be made more clear and the indirect costs associated with various federal funds would be distributed in a scientific manner. Mr. Kernan stated that McGladrey Hendrickson & Company had submitted a $roposal to conduct the indirect cost study at a cost of between 3,600 and $3,800 with a completed report to be furnished to the city before the end of October. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the proposal was approved. APPROVE COMMUNITY DEVELOPMENT CONTRACT AND ADDENDUMS Ms. Betsy Harriman of the Community Development staff requested Board approval of a contract with the Department of Public Works for public works improvements, including curbs and radius work, in a four -block area on Lindsey Avenue from Portage to Blaine at a cost not to exceed $100,000.00. She also requested Board approval on Addendum No. 1 to the previously -approved contract with the Bureau of Housing (CD80-106) to provide for a time extension to September 30, 1982, and approval of Addendum No. 1 to the previously - approved contract with LaCasa de Amistad (CD81-506) to expand the scope of services to include repair work on downspouts and roof, Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above contract and addendums were approved as submitted. 1