01/04/82 Board of Public Works Minutes

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173 REGULAR MEETING JANUARY 4, 1982 Application System - Police Department Phase II software $ 15,000.00 On -going monthly costs 9,000.00 Purchase price: hardware 60,490.00 Monthly maintenance: 606.00 36-month rental: 2,251.00 Mr. Masters indicated that a few bids which were received were not signed in the appropriate place or were not signed by a .person who was a corporate officer. He stated that these discrepancies were not considered fatal defects and, therefore, the bids were not rejected outright. However, he cautioned that, before any bids were awarded, any of these discrepancies would need to be clarified and all documentation in order. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bids were referred to Crowe Chizek and Company, the City Controller and Dr. Richard Metzcus, Professor at Indiana University at South Bend, for review and recommendation. Mr. Kernan stated that the city would be working with representatives of Crowe Chizek and Dr. Metzcu,s and a recommendation concerning a bid award would hopefully be forthcoming by March 15, 1982. He thanked all those who bid on the computer work and stated that (� he was impressed with the volume of materials compiled by the various firms in submitting their proposals. Q It was noted that, in response to the invitation to bid which was mailed by the city to over 30 firms, correspondence was received from Burroughs Corporation indicating that the firm would not respond to three separate bids within a single organization because it felt the best interests of the city would not be met. It was suggested by Burroughs that the city begin an evaluation of an in-house, integrated systems approach to its data processing needs. Correspondence was also received from Honeywell Informa- tion Systems indicating that it would not.bid on the accounting and financial package because of the single purpose needs requested and the fact that Honeywell did not, at this time, have application software specifically tailored to the city's specifications. It was noted that Honeywell had submitted a bid on the police package. Other letters from firms declining to bid were received from Computer Management Systems, 6610 N. Shadeland Avenue, Indianapolis, Indiana; National Computer Communications Corporation, 4000 Executive Park Drive, Cincinnati, Ohio; Honeywell and X-Cel III (on the utility package). APPROVE CHANGE ORDER NO. 6 - KOONTZ-WAGNER ELECTRIC (1ST BANK CENTER) Change Order No. 6 in the amount of an increase of $3,590.00 for installation of emergency lighting in the atrium portion of First Bank Center was submitted by Koontz -Wagner Electric for work done on its Contract No. 120. It was noted that the construction manager, architect and Patrick McMahon had reviewed the change order and had found it to be in order. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Change Order was approved. APPROVE EXTENSION OF LEASE OF PROPERTY - 1618 SOUTH MAIN STREET (POLICE SUBSTATION) Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, a two -week extension to January 15, 1982, of the ci<ty's lease with Mr. Robert Miller for lease of a building at 1618 South Main Street for use as a police substation was approved. On December 28, 1981, the Board approved a lease with Glen Seely for lease of his facility on South Michigan Street for the new police substation since the facility on South Maim Street was not adequate. It was felt the department would need approximately two -more weeks in which to remove all equipment from the Main Street site and transfer to the Seely property on South Michigan.