08/10/1981 Board of Public Works Minutes

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34 REGULAR MEETING AUGUST 10, 1981 Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bids were referred to the Engineering Department for review and recommendation. AWARD BID, APPROVE CONTRACT AND FILE BONDS - "OLD CLEVELAND ROAD SEWER PROJECT (DYE PLUMBING & HEATING) Mr. Leszczynski stated that Mr. David A. Wells, Manager of the Bureau of Design and Administration, was recommending that a contract for the "Old" Cleveland Road Sewer Project be awarded to Dye Plumbing & Heating based on its low bid of $398,793.60. Mr. Leszczynski stated that H.R.D. Corporation, who bid $405,209.50 on the same project, had submitted correspondence requesting that consideration be given to their alternate bid on the lift station. Mr. Leszczynski advised that, according to the specifications, two alternates were allowed; however, the Engineering Department review indicated that the Smith and Loveless Lift Station was the optimum selection for this particular project for a variety of reasons. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the bid was awarded to Dye Plumbing and Heating in the amount of $398,793.60; the contract was approved in the same amount; and the required bonds and insurance were filed. The correspondence from H.R.D. Corporation, which Mr. Leszczynski referred to above, was also filed. APPROVE PROJECT COMPLETION AFFIDAVIT AND REDUCE IRREVOCABLE LETTER OF CREDIT (ERSKINE MANOR, SECTION 1 ERSKINE MANOR ASSOCIATES) Mr. Leszczynski advised that the Project Completion Affidavit by Erskine Manor Associates, Inc., for the sanitary sewers, drainage facilities and street improvements in Erskine Manor, Section 1, had been submitted in the amount of $167,355.00, excluding watermains. He stated that Erskine Manor Associates was also asking the Board to reduce the amount of the Irrevocable Letter of Credit which had been filed on January 5, 1981, in the amount of $420,710.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Project Completion Affidavit was approved with the maintenance agreement ending August 10, 1984, and the Letter of Credit was reduced to $270,090.00, which involved a deduction of $167,355.00 for that portion of the project completed, plus 10% retainage of $16,735.00. APPROVAL OF LEASE/PURCHASE AGREEMENT FOR OFFICE COPIER (BOARD OF WORKS) Mr. Leszczynski stated that he was desirous of placing the office copier used by the Board of Works under a Lease/Purchase Agreement with the Savin Corporation. He explained that the monthly payments would amount to $86.70 per month for a total of 60 months. Mr. Crone advised that the agreement should be signed for a 12-month period and contain an automatic yearly renewal clause because, according to the State Board of Accounts, funds of the city could not be encumbered for more than one year at a time. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the lease/ purchase agreement was approved for one year with automatic renewal for the next four years. APPROVAL OF AGREEMENT BETWEEN YOUTH SERVICE BUREAU AND DEPARTMENT OF PUBLIC WELFARE Mr. Leszczynski stated that a contract between the Youth Service Bureau and the St. Joseph County Department of Public Welfare was being submitted in order to provide the services of the Youth Service Bureau shelter for the placement of adolescents who require placement in a non -secure facility in accordance with the Indiana Juvenile Code, at the rate of $24.00 per day per child. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the agreement was approved.