01/24/83 Board of Public Works Minutes

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-U - REGULAR MEETING JANUARY 24, 1983 Mr. Tim Treat, Account Executive, Government Markets Division, of Motorola Communications and Electronics Inc. asked the Board to reject the bids of ComCenter Corporation and Kustom Quality Electronics because of the surety defect due to the fact that the Notice to Bidders clearly states that a bid bond must be secured by a surety having its principal place of business in the State of Indiana. Mr. Hill explained that the practice of the Board in these instances is to grant forty-eight (48) hours for the non -complying company to conform. He also stated that the Board is reviewing the present bidding procedures and that the Board would be reversing its past practice if they did not allow this forty-eight (48) hour notice. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Radio Communications Department for review and recommendation. LIMITED WARRANTY DEED - HOMER W. FITTERLING FILED Mr. Leszczynski presented to the Board a Limited Warranty Deed from Homer W. Fitterling conveying to the Civil City of South Bend property needed by the City for the construction of Maple Road in relation to the construction of the ethanol plant. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Limited Warranty Deed was filed with the Board. EASEMENT INDIANA AND MICHIGAN ELECTRIC COMPANY (RELOCATION OF I&M LINE ON ETHANOL SITE) APPROVED Mr. Leszczynski presented to the Board an Indiana and Michigan Electric Easement Agreement which would provide right-of-way to I&M for the relocation of I&M lines on the ethanol site. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Easement Agreement was approved. LEASE - REDEVELOPMENT DEPARTMENT (SURFACE PARKING) APPROVED Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Board approved a lease with the Department of Redevelopment for Parcel 2-6 C 2-17 to be used for surface parking near the South Bend Water Works. AGREEMENT - GRAND TRUNK & WESTERN RAILROAD APPROVED (SIGNAL EQUIPMENT AND GRADE CROSSING) Mr. Leszczynski advised the Board that this Agreement is with the Board of County Commissioners, County of St. Joseph, the Board of Public Works, City of South Bend and the Grand Trunk Western Railroad. The Agreement is for the relocation and replacement of signal equipment and grade crossing removals to be performed during the construction of the Olive/Sample Grade Separation Project. Mr. Leszczynski stated that all costs will be born by St. Joseph County. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above agreement was approved. AGREEMENT - MICHIANA AREA CETA CONSORTIUM APPROVED (SERVICES OF DEPUTY CITY ATTORNEY) Mr. Leszczynski presented to the Board Agreement No. 83-710 from the Michiana Area C.E.T.A. Consortium which provides for MAC to retain the services of a Deputy City Attorney (half-time) through fiscal year 1983. The wages associated with the position will be directly paid to the Deputy City Attorney assigned by the City of South Bend to the Consortium. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above Agreement was approved. 1 1