11/15/82 Board of Public Works Minutes

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3 REGULAR MEETING NOVEMBER 15, 1982 The regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, November 15, 1982) by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the minutes of the November 8, 1982,'regular meeting of the Board were approved as submitted. OPENING OF BIDS - 1983 POLICE PATROL CARS This was the date set for receiving bids for the purchase of 35 police patrol cars. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Basney Ford Bid was signed by James A. Basney, P. 0. Box 2499 non -collusion affidavit was in order, South Bend, Ind. 46680 and a 10% bid bond was submitted. 35-1983 Ford Crown Victoria "S" 4 Door Sedans at $9,855.97 each $344,959.00 Gates Chevrolet Corporation Bid was signed by Charles J. Lindzy, P. 0. Box 4056 non -collusion affidavit was in order, South Bend, Ind. 46634 and a 10% bid bond was submitted. 35-1983 Chevrolet Malibu 4 Door Sedans at $8,904.00 each $311,640.00 Bud Wolf Chevrolet Bid was signed by Andrew H. Wolf, 1045 Broad Ripple Avenue non -collusion affidavit was in order, Indianapolis, Ind. 46220 and a 10% bid bond was submitted. 35-1933 Chevrolet Impala at $9,180.61 each $321,321.35 Four Flags Chrysler, Inca Bid was signed by Richard G. Widman, 1100 South llth Street non -collusion affidavit was in order, Niles, Michigan 49120 and a 10% bid bond was submitted. 35-1983 Plymouth Grand Fury or Dodge Diplomat 4 Door Sedans at $8,993.45 each $314,770.75 Mrs. Pfotenhauer advised that the bid bond for Four Flags Chrysler was not drawn on an Indiana surety. Mr. Richard D. Widmar, representing the company, explained that Universal Underwriters Insurance Company had an office in Indianapolis. Mrs. Pfotenhauer advised that the state statutes provide the surety must have its principal place of business in Indiana if a bid bond was submitted for an out-of-state bidder. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, Four Flags Chrysler was given a period of 48 hours in which to submit the proper bid security in order for the Board to consider its bid. Just prior to adjournment of the meeting, a bid was hand delivered from Orland Park'Dodge, 9401 West 143rd Street, Orland Park, Illinois. The Clerk receipted the bid in at 10:00 a.m., and Mr. Hill advised the representative from the company that the Board would not be able to consider the bid since it was received 30 minutes after the legally advertised deadline. The representative from Orland Park Dodge was not aware that a time change was involved and South Bend was on eastern standard time, one hour ahead of Illinois time. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Police Department for review and recommendation.