10/25/82 Board of Public Works Minutes

Home Browse Search

LWJ REGULAR FETING OCTOBER 25, 1982 OPENING OF BIDS - DIESEL REFUELING STATIONS ('14UNICIPAL SERVICES FACILITY) This was the date set for receiving sealed bids for the relocation and installation of two diesel refueling stations at the Municipal Services Facility and related work. The Clerk tendered proofsof publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Petroleum Equipment, Inc. Bid was signed by James P. Knapp, 1112 N. Clay St. non -collusion affidavit was in Mishawaka, Ind. 46545 order, and a 57/0 bid bond was submitted. $38,383.00 Ziolkowski Construction, Inc. Bid was signed by Ben Ziolkowski, 1005 S. Lafayette non -collusion affidavit was in South Bend, Ind. 46624 order, and a 5i0 bid bond was submitted. $44,485.00 Dye Plumbing & Heating, Inc. Bid was signed by Charles Prestin, 3535 Monroe Street non -collusion affidavit was in LaPorte, Indiana 46350 order, and a 5% bid bond was submitted. $37,500.00 Ritschard Bros., Inc. 1204 W. Sample St. South Bend, Ind. 46619 $39,666.00 Bid was signed by Donald Ritschard, non -collusion affidavit was in order, and a 5% bid bond was submitted. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the bid of Clifford Hamilton, Inc. 60689 U.S. 31 South, South Bend, Indiana, was rejected because it was received at 9:35 a.m., five minutes after the legally -advertised bid deadline of 9:30 a.m. Mr. Robert Lovett from Coffield Supply Company in South Bend, objected to the specifications as written which called for a used 10,000 gallon underground tank. Ile felt there was a severe problem with underground leakage and, if that situation should occur, the savings realized by the city in attempting to obtain a used tank would be of no avail and the city would be spending more money to rectify the problem. Also, he felt the city would not be able to determine the size of the tank it received. He asked that the specifications be revised and new bids sought. r1r. Leszczynski advised Mr. Lovett that he was very comfortable with seeking bids for a used tank. Ile stated that the city would have no guarantee that a new tank would not leak, and the city was very interested in saving money on the cost of the refueling station since it was operating under budget restrains. Mr. Lovett felt that, if the city was interested in saving money, other changes could be made in the specifications. Prior to adjournment of the meeting, Mr. Lovett again raised his objection to the specifications. He felt there would be no way for the city to inspect and check out a used tank for defects. He referred to an incident when a used tank had been sandblasted and was found to be defective. Mr. Leszczynski assured Mr. Lovett that the bidder would be responsible for submitting defective materials and his bid bond would protect the city in that regard. Mr. Lovett also wondered about the requirements of the State Fire Marshall regarding the underground storage tanks. Mr. Leszczynski advised Mr. Lovett that the tanks would be inspected and the city still had the option to reject the bids if it was determined there could be a potential problem. Mr. Lovett stated that he would have preferred submitting a bid to the city on a used tank because his profit would be greater than on a new one; however, he disagreed with the use of a used tank for underground storage purposes. Mr. Leszczynski thanked Mr. Lovett for his comments and concerns and assured him that the city would take the necessary precautions. 1 1