06/18/84 Board of Public Works Minutes

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253 REGULAR MEETING JUNE 18, 1984 advised that pursuant to Lease Agreement conditions, Edmarde's, Inc. at this time is exercising their option to extend the original lease for an additional term of three (3) years. beginning on July 1, 1984 and expiring on June 31, 1987. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Addendum was approved and executed. APPROVE RECOMMENDATION FROM CROWE-CHIZEK & COMPANY CONCERNING BIDS FOR COMPUTER EQUIPMENT FOR THE CITY OF SOUTH BEND City Controller Michael L. Vance advised the Board that in recent discussions with the South Bend Community School Corporation, the SBCSC has indicated that they wish to discontinue performing financial data processing services to the City of South Bend within one or two years. Based on that information, Mr. Vance has asked Crowe Chizek's advice on how this will affect the bids they are evaluating for computer equipment for the City opened on February 27, 1984. In response to Mr. Vance's request Crowe Chizek & Company recommends that an addendum to the original specifications be prepared and distributed to the vendors that submitted bids -on February 27, 1984. Mr. Vance indicated that the addendum would contain detailed specifications related to system integration capabilities and would ask the vendor to supply information as to the ability to meet these specifications and the cost of additional hardware and/or software which may be required. Mr. Vance made a motion that the Board grant him permission to work together with Crowe Chizek in formulating an Addendum that would be sent out to the vendors that submitted bids on February 27, 1984 with that Addendum to be returned to the Board and referred to Crowe Chizek for evaluation. Mr. Hill seconded the motion and it carried. APPROVE DEPARTMENT OF CODE ENFORCEMENT CLEAN-UP CREW CHARGES In a memorandum to the Board, Ms. Katherine Barnard,. Director, Department of Code Enforcement, advised that in accordance with Section 16-57 of the South Bend Municipal Code, the Board of Public Works has designated to the Department of Code Enforcement the authority to abate nuisances, keep an accurate record of the costs and bill the property owner of record. She further advised that recently the Department of. Code Enforcement has reviewed the costs for the Code Enforce- ment Clean-up Crew to clean private property and because of increased costs of equipment, maintenance of equipment and personnel, the Department has found it necessary to revise the charges for the clean up of properties. Previously, the minimum charge for the work performed by the Clean-up crew was $33.00 for the mowing of lots and $44.00 for the clean-up of properties. The minimum charge now will be $57.00 per job. Additionally, effective June 18, 1984, it is recommended that the costs for the Code Enforcement Clean - Up Crew to clean private properties be as follows: Labor $14.00/person/hour Equipment 28.00/hour Dumping fee 15.00/full load Administrative fee 15.00/per job The average cost for the clean up of a lot will be as follows: Two (2) persons for one (1) hour $28.00 One (1) truck for one (1) hour 28.00 Dumping fee 15.00 Administrative fee per job 15.00 6.00