12/31/85 Board of Public Works Minutes

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REGULAR MEETING DECEMBER 31, 1985 Voorde contact his state legislator or perhaps contact the State Highway Department in Indianapolis or the district office in LaPorte to request that the streets be added to the 1986 State paving schedule. AWARD PROPOSAL - LIABILITY INSURANCE COVERAGE In a letter to the Board, Mr. Michael L. Vance, Director, Administration and Finance, advised that he has completed his review of the proposals submitted to the Board on December 3, 1985 for the City's liability insurance coverage. Of the two (2) proposals received, the one submitted by Bridge, Holland and Miller Insurance Agency, 1011 East Washington Street, South Bend, Indiana, conforms the closest to the City's specifica- tions. The cost is double what the City is currently paying but appears to be in line with what the market is currently demanding. On the basis of his review and the review of Corporate Policyholders, Inc., the City's insurance consultant, Mr. Vance recommended that an award be made to Bridge, Holland and Miller for the worker's compensation coverage, auto liability and general liability. Though the City did not receive property quotes or employee bond quotes, it will continue to solicit those and expect to have coverage prior to the January 15th expiration date. Mr. Leszczynski stated that the money for the insurance coverage was budgeted in the 1986 budget. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the proposal awarded. AWARD BID - JANITORIAL SERVICES AT POLICE DEPARTMENT AND THREE POLICE SUBSTATIONS In a letter to the Board, Police Chief Charles T. Hurley advised that it is the recommendation of the Police Department that the bid of Maintenance Systems Corporation, P.O. Box 6125, South Bend, Indiana, in the amount of $15,480.00, be awarded for providing cleaning services at the police facilities. Chief Hurley further advised that the Department has received satisfactory service from Maintenance Systems Corporation in the past year. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the bid awarded. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - ON -SITE PAVING ETHANOL PLANT Mr. Leszczynski advised that Rieth-Riley Construction Company, Inc., P.O. Box 1775, South Bend, Indiana, has submitted Change Order No. 1 (Final) indicating that the Contract amount be increased by $1,297.91 for a new Contract sum including this Change Order in the amount of $414,055.99. The Change Order reflected changes in fifteen (15) Contract items. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Mr. Leszczynski advised that the final paving work was done in late October/November with funds for the project provided through the UDAG grant. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE PURCHASE AGREEMENT - SALE OF CITY -OWNED PROPERTY AT 1032 DE MAUDE In accordance with the bid awarded on November 26, 1985, for the purchase of the City -owned lot at 1032 DeMaude in the amount of $225.00 to Mr. & Mrs. Charles S. Leone, 1081 Woodward Court,