12/31/85 Board of Public Works Minutes

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9 REGULAR MEETING DECEMBER 31, 1985 Mayor Parent informed the Board that Mr. Hill has advised him that he will not continue in the capacity of City Attorney beyond March 31, 1986. He will, therefore, make an announcement prior to or close to that date regarding the new City Attorney. The Mayor stated that he regrets Mr. Hill's decision not to continue as City Attorney and commended him for the excellent work he has done in his capacity as City Attorney as well as currently providing services at a much lower rate than other attorney would charge for similar services. Mayor Parent further stated that during the previous three (3) pay periods, with the fourth period not being submitted to date, Mr. Hill has worked 189.1 hours and has billed the City for 144 of those hours for a total of $8,700.00. Additionally, Mr. Hill worked 45.1 for which he did not bill the City thus saving the City a total of $2,706.00. Mr. Leszczynski stated that on behalf of the Board, he would like to echo Mayor Parent's comments that Mr. Hill will be missed and stated that Mr. Hill's assistance as a prior Board member as well as in his capacity as City Attorney in helping the City through some very difficult situations has been appreciated. In response to Councilman John Voorde's question regarding whether Mayor Parent would anticipate appointing a full-time City Attorney after March 31, 1986, Mayor Parent stated that he will be thinking about that option. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the Agreement for Services of Corporation Counsel for Richard L. Hill was approved and executed. APPROVE TRAFFIC SIGNAL MAINTENANCE AGREEMENT Mr. Leszczynski submitted to the Board for approval a Traffic Signal Maintenance Agreement between the City of South Bend and the Indiana Department of Highways. He stated that under the terms of this Agreement, the City will take over the routine and non -routine management of the state signals throughout the County. He further stated than an Agreement of this kind is the first in St. Joseph County. This inter -local agreement between the City and the State should provide financial savings to both entities. Under the terms of the Agreement, the City will be reimbursed for services rendered. Additionally, because of the Agreement, repairs will be made in a more timely manner. Mayor Parent was present and advised the Board that he was pleased with the terms of this Agreement and felt that overall it will provide better service to the citizens. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Agreement as submitted was approved and executed. Councilman John Voorde inquired if the Agreement stated a specific amount or if the City would be reimbursed for work as it is completed. Mr. Leszczynski stated that the City will be reimbursed for the work completed. Mr. Voorde further inquired about the downtown streets and whether or not the City is responsible for them. Mr. Leszczynski stated that the City is responsible for the plowing of Michigan and Main Streets, with the State plowing the remainder of their highways. In regards to repairs, the State is totally responsible for the repair of their highways. Mr. Voorde inquired if Michigan Street or Main Street are scheduled for paving in 1986. Mr. Leszczynski stated that in his review of the State schedule, they are not included and recommended that Mr.