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REGULAR MEETING OCTOBER 11. 2016 325 <br />Therefore, Mr. Relos made a motion that after review of the expenditures, the claims be <br />approved as submitted. Ms. Maradik seconded the motion, which carried. <br />PRIVILEGE OF THE FLOOR <br />Mr. Bill Wilson stated he heard the Board approve two (2) extensions of time at today's meeting. <br />He stated he works from home and has numerous clients located downtown. He noted the work <br />downtown that was supposed to be done in September was not. He stated he sees weeks go by <br />without any work being done and questioned why crews aren't out there and who is holding the <br />contractors responsible. Mr. Gilot stated he is the former Public Works Director and is sensitive <br />to issues of time. He explained the engineers originally put what they feel is a reasonable time on <br />contracts, and sometimes pay a premium for that. He noted changes come about during projects <br />for a number of reasons, including unforeseen conditions. He noted, however, any changes have <br />to have good legal reason. Mr. Eric Horvath, Director of Public Works, stated Mr. Gilot is <br />correct in what he is saying. He added these are big projects and changes come up. He stated he <br />is sensitive to the timing issues and agrees with Mr. Wilson's frustration. He stated they try to <br />avoid that by setting time frames that include liquidated damages. He noted some contractors <br />wait until the last minute and then send in all of their crews to meet the deadlines, which, he <br />added, is happening right now. Mr. Wilson questioned how often the City collects liquidated <br />damages. Mr. Horvath stated the Board has been pretty consistent with that. Attorney Schmidt <br />noted often the penalties show up as a Change Order reflecting a reduction in the dollar amount <br />of the project. Mr. Wilson asked what the deadline is for the East Bank sewer project. Mr. <br />Horvath stated they are trying to have more interim shut -down periods but this project needed an <br />extension that was going to be done in several phases. He stated it was decided it would be better <br />to get it all done at once. He agreed they have some work to do to be better on limiting closures <br />on projects. He added they also occasionally put early completion bonuses in the contracts to <br />encourage early completion. <br />Ms. Rebecca Badders, ASAP Towing, asked the Board what the new start date would be for the <br />towing service award, noting the Request for Proposals listed October 1, 2016. Attorney Schmidt <br />stated it should be whenever the Police Department says and requested Lieutenant Eyster get <br />with the Board Clerk and give her a date the Police Department want for the start date. <br />ADJOURNMENT <br />There being no further business to come before the Board, upon a motion made by Mr. Mueller, <br />seconded by Ms. Maradik and carried, the meeting adjourned at 10:40 a.m. <br />BOARD OF PUBLIC -WORKS <br />Gary A. Cfilbt, President <br />b. n.., � ,'_VIV�UIY'i'v �l <br />Elizabeth A. Maradik, Member <br />Therese J. Dora , N40tber <br />Jam A. Mueller <br />AT7ST: <br />la�MtLrtin, Crcrk <br />