10062016 Agenda Review Session - Laserfiche WebLink

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AGENDA REVIEW SESSION OCTOBER6,2016 316 Ms. Sue Gerlach, Information Technologies: stated this proposal is for a new testing system for Naviline. She noted the City has a lot of new projects coming up that are integrated with Naviline and they require a new testing system. - Opening of Bids - Digester Gas Utilization Mr. Jacob Klosinski, Division of Utilities, informed the Board that based on the bidders attending the pre -bid meeting for this project, they may only have one bidder. Mr. Gilot asked if they allowed authorized representatives from other companies to attend. He stated they did, but only one (1) showed up. - Change Order -- Wastewater Treatment Plant Secondary Treatment Improvements -- Mr. Klosinski explained this increase in cost and time was the result of unforeseen conditions and additional quantities. - Amendment to Agreement — Lexipol Lieutenant Chris Voros, Police Department, stated this amendment is to allow T.exipol to complete the Police Department policy manuals. He noted the original agreement was for 300+ hours, but they needed additional hours to complete the project. Mr. Gilot noted this is over a 20% increase and suggested even though it's a. professional services, it would be good for Lieutenant Voros to do a memo to the Board for the file, explaining why they needed such a large increase. Lieutenant Voros stated this final works wasn't in the original scope. Mr. Gilot stated they need to clarify how this addition came up, and why it wasn't included in the original agreement. — Lease Purchase Agreement — PNC Equipment Finance, LLC Mr. George King, Purchasing, stated John Murphy, City Controller, asked him to speak on this item. He stated Mr. Murphy got eight (8) quotes for this financing and is awarding the proposal to PNC Equipment Finance, who provided the lowest interest rate. Attorney Michael Schmidt stated the lease authorizes Mr. Murphy to sign the lease documents that',rill follow. - Special Purchase and Installation Agreement— Locution and ERS Wireless Mr. Dan O'Connor, Tnformation Technologies, stated Legal noted this software system purchase agreement for the Fire Department doesn't have any terms and conditions. He asked if they can't come up with them before Tuesday, can this be pushed to the next meeting. Attorney Schmidt stated they are purchasing the software from Locution, and ERS is the installer. He added they _ are using a Special Purchase for the software purchase and working with the radio shop and IT to make sure the integration works. He noted his concern is the cost being $122,000 and there are no terms. He stated he is not comfortable with the agreement without terms. Mr. Gilot questioned if other fire departments are purchasing the same software and if so, could they get a quantity discount. Mr. O'Conner stated he is not sure. Mr. O'Connor stated they will continue to ask for the information and if not received, it can be tabled on Tuesday. Attorney Schmidt stated if he can get the Terms and Conditions and review them before then, the Board can. proceed. - Change Orders o Ignition Park Infrastructure, Phase IC Mr. Toy Villa, Engineering, stated this increase is for relocation of a large dirt pile at Ignition Park. He noted it is a very large pile of dirt and even though it's staying on the site, it's very expensive to move dirt. Mr. Eric Horvath, Director of Public Works, noted this dirt has to stay on site due to previous contamination. c Century Center Service Court Improvements Mr. Villa stated the added calendar days are due to unforeseen rubble uncovered from a previously existing building on the sire. o Chet Waggoner Court Mr. Villa stated this increase if for the stripping of topsoil and corn, and reimbursement for corn crops for the installation of a water main. Ms. Doran questioned why they couldn't wait until the corn was harvested. Mr. Roger Nawrot, Engineering, stated they have to get the asphalt from the asphalt plant before it closes down for the winter, and they need to get the asphalt down. He noted also there is a driveway and access being blocked that they need to get open. — o Marriott Hotel Site Development Mr. Richard Estes, Engineering, stated this time increase of fourteen (14) calendar days is due to a plumbing issue caused by the wrong piping specified. o Demolition of Vacant and Abandoned Houses, Phase IX Mr. Kevin Fink, Engineering, stated this increase is due to one (1) house with additional asbestos. - Construction Inspection Supplement — DLZ Indiana, LLC Mr. Villa noted this increase is for the inspector for all of the previously mentioned plumbing and rubble work Change Orders. - Request to Advertise —Curb and Sidewalk Construction, Phase II