07/01/86 Board of Public Works Minutes

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26 REGULAR MEETING JULY 1, 1986 It was noted that in Section 4 of the Agreement entitled "Compensation," the word "annual" should be stricken at this time. Therefore, upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the Agreement for Provision of Youth Services, as amended, was approved and executed subject to the submission of the appropriate Certificate of Insurance as discussed above. ADOPT RESOLUTION NO. 16-1986 - WRITING -OFF UNCOLLECTIBLE EMERGENCY MEDICAL SERVICE ACCOUNTS Chief Taylor advised that Resolution No. 16-1986 will write-off the ambulance services outstanding accounts receivable which are considered to be uncollectible. It will close the books on the accounts for 1983 which amount to $19,484.20 and those for 1984 which amount to $17,020.90 for a combined total of $36,505.10. He further stated that the procedure for ambulance billing is to turn the account over to a collection agency after three (3) notices are sent to the individual. After the agency exhausts every effort to collect these bills, the Fire Department is notified. Mr. Vance inquired of Assistant Fire Chief Dan Mirocha if he was correct that the action today is a bookkeeping procedure and does not mean that all efforts will cease. Chief Mirocha confirmed the statement and stated that if money is collected for these accounts, it will be processed as usual. Therefore, upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the following Resolution No. 16-1986 was adopted: CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS RESOLUTION NO. 16-1986 WHEREAS, the City of South Bend through its Emergency Medical Services Department, charged the persons listed on the attached documents for ambulance services; and WHEREAS, the charges have not been paid to the City of South Bend after at least three notices were sent to the person who received the services; and WHEREAS, Midwest Collection Agency and/or the Legal Department of the City have made every attempt to collect the aforementioned charges, and have not been successful; and WHEREAS, the Indiana State Board of Accounts has instructed the City to write off all uncollectible accounts after every attempt to collect them has been made; and WHEREAS, the City of South Bend by and through its Board of Public Works, desires to write off the accounts listed on the attached documents; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, that the accounts listed on the attached documents totaling $36,505.10 be written off the accounts receivable of the City of South Bend as uncollectible. 1